Council Meeting Summary, July 19, 2017

Here are notes from the regular AMS Council meeting of July 19, 2017:

Resignation: VP Academic Daniel Lam announced his resignation, effective July 28. In accordance with AMS Bylaws, Council named one of its members, Jakob Gattinger (a representative from Engineering), as interim VP Academic until a by-election can be held in September.

From Connect to Canvas: Council heard a presentation about the University’s plans to switch its learning management system from Connect to Canvas. Canvas will be rolled out in stages over the next year.

FarmAde: Council heard a presentation on the history of FarmAde, the annual event held in support of the UBC Farm.

Old SUB Finances: VP Administration Pooja Bhatti informed Council about cost overruns in the project to renovate the AMS space in the basement of the Old SUB. These mostly relate to delays in starting the construction. The plan now is to begin construction in September and finish by March or April. Attempts are being made to deal with the cost overruns.

Nest Refinancing: Council approved agreements to shift the loan for the Student Nest from UBC to RBC, a move that AMS Managing Director Keith Hester said will save future generations of students a large amount of money.

Budget: In response to a motion at the previous meeting, VP Finance Alim Lakhiyalov brought a revised budget back to Council, lowering the projections for revenue from the Welcome Back Barbecue. We’re being more conservative, he said. Council approved the revised version of the budget.

Student Services: Council heard a report from Student Services Manager Marium Hamid on the direction the Services will be taking this year, including reports on the two newest services: Vice (for addictions) and eHub (promoting entrepreneurship).

Academic Experience Survey: Council discussed the relationship between the recommendations in the survey and the goals of the Executives.

Residents and Fraternity members: VP External Sally Lin was appointed to serve on a new committee hoping to improve relations between non-student residents and fraternity members on campus. There have been tensions in the past over noise.

Sustainability Meeting: VP Administration Pooja Bhatti announced that various sustainability groups will be meeting with UBC President Ono.

SUDS: VP External Sally Lin told Council that SUDS (the annual Student Union Development Summit hosted by the AMS) is already sold out.

New food outlets: Managing Director Keith Hester announced that there will be a new vegetarian/vegan place in the Nest, called The Grove. Also a Mexican place called La Parrilla (The Grill). Also, Upper Case is switching to a classic name from the past to become the Blue Chip Cafe, and the new Food Cart will also adopt a classic name and be known as the Burger Bar.

Clubs: Council learned about the process for constituting student clubs and also learned that there is a new financial handbook for them.

The History Book: The Burnaby Public Library has already ordered six copies of the AMS history book, and the AMS Archivist and President shot a video to promote sales.

Selling Art: Council approved terms of reference for a committee to look into selling some AMS artworks, in accordance with the referendum of last March.

LFS Senator: Council postponed approval of a student senator from Land and Food Studies, but did approve a process for selecting the senator.

Code and Policies: Council approved an amendment to Code to remove the old system of “ternary reports” by the Executive (it has been replaced by a new goal-setting policy). Council also updated policies on housing and transit and rescinded policies on by-election timing and external affiliations. A proposal to rescind an old policy on exclusive cold beverage agreements was postponed until the next Council meeting.

GSS Referendum: Council informally decided to have the Steering Committee handle the issues surrounding the upcoming Grad Student referendum on whether graduate students should remain within the AMS.

Next regular Council meeting: August 9, 2017 in the Forum on the fourth floor of the Nest at 6 pm.

 

Sheldon Goldfarb

Archivist & Clerk of Council

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