The AMS committee system was completely revamped in 2010. The result was to reduce the number of committees and increase their power, creating a counterweight to the Executive. In 2012 further changes were introduced with the introduction of a new Business and Administration Governance Board to oversee the business side of the organization.
Executive Committee: meets once a week to discuss all the current issues in the Society.
There are now four standing Council committees, each consisting of six Council members, two Executives, and three Students at Large (that is, ordinary students who are not on Council or serving on commissions). The standing committees are:
- Education Committee
- Legislative Procedures Committee (LPC)
- University and External Relations Committee (Unecorn)
- Student Life and Communications Committee
There are also some Extraordinary Committees:
- Agenda Committee
- Budget Committee
- Elections Committee
- New SUB Project Committee
- Extraordinary Hiring Committees
- Sustainability Projects Committee
- Oversight Committee
- Research Grant Adjudication Committee
The Education Committee looks into academic issues and relevant University policies.
LPC reviews the Code of Procedure and recommends changes to it when necessary. It also reviews internal policies and terms of appointment and remuneration for student appointees.
Unecorn helps develop policies on external and University issues.
Student Life helps organize such events as Block Party and assists in communications issues.
The Agenda Committee, composed of the chairs of the four Standing Committees and the President, helps prepare the agenda and makes recommendations about hiring the Speaker.
The Budget Committee helps the VP Finance produce the AMS budget.
The Elections Committee, which oversees all AMS elections and referendums as well as elections of students to UBC’s Board of Governors and Senate, differs from the other committees in not having any Council members on it; its members are supposed to be at arm’s length from Council for reasons of impartiality.
The Executive Committee meets once a week to discuss all the current issues in the Society.
The New SUB Project Committee oversees work on the new Student Union Building.
Extraordinary Hiring Committees are struck as necessary to work on the hiring of the Ombudsperson, the members of Student Court, and the members of the Elections Committee. They are also to assist the Executive Director in the hiring of senior staff.
The Oversight Committee oversees the Executive and the Ombudsperson and determines how much of the Performance Accountability Restriction (PAR) payment each Executive receives at the end of their term.
The Sustainability Projects Committee awards grants to students for campus sustainability projects.
The Research Grant Adjudication Committee, just created in January 2013, will award grants to students doing research on postsecondary issues affecting UBC Vancouver.
The Business and Administration Governance Board (BAGB) was created late in 2012 to oversee the business side of the AMS.
Council also occasionally creates ad hoc committees.
- In 2012 Robocom (the Restructuring of Business Operations Committee) looking into the business side of the AMS and led to the creation of BAGB. For archives of Robocom meetings please contact Sheldon Goldfarb, our AMS Archivist.
- A Hundredth Anniversary Committee was set up to look into the upcoming anniversary in 2015.
- An Art Collection Committee was set up in 2012 to look into handling the AMS Art Collection, which contains many valuable works, including some by the Group of Seven.
There are also committees outside the AMS to which Council appoints members. Most of these are committees established by the University, such as:
- University Athletics Council and
- Aquatic Centre Management Committee.
Council also appoints representatives to the CiTR radio station board of directors and to the board of the Student Legal Fund Society.
To be appointed to a committee or to another position, an individual must indicate their willingness to serve in the position either by showing up in person at a Council meeting, by sending a note saying they want to serve in the position, or by having formally applied for the position.
Can’t find those minutes you were looking for? For archived minutes of the following defunct committees, please contact AMS Archivist Sheldon Goldfarb, SUB 238E, 604.822.9360.
- Academic Quality Committee
- Ad Hoc Executive Renumeration Committee
- AMS Foundation
- Appointments Review Committee
- Compensation Committee
- External Policy Committee
- Impacts Committee
- Oversight Committee
- Renovations Planning Group