Business & Facilities Committee

The Business and Facilities Committee shall:

  1. assist with long-term business planning, such planning to include but not be limited to:
    1. providing the general manager with planning advice with respect to the commercial services under his or her management;
    2. assisting with the creation or major modification of Society commercial services;
    3. advising the general manager on potential commercial opportunities;
    4. developing, with the general manager, a long-term plan for commercial services that meets the service and income needs of the Society, for the approval of Council;
  2. examine the budgets of the Society’s businesses and present its recommendations for changes to those budgets, if it has any, to the Budget Committee as part of the process of preparing the Society’s budget;
  3. ratify any unbudgeted price changes in the Society’s businesses and of any other unbudgeted changes in the businesses, including but not limited to renovations and equipment purchases, such renovations and purchases to require the approval of the Committee if they are for more than $25,000;
  4. be responsible for ensuring the implementation of the Society’s sustainability strategy and have the following additional responsibilities related to sustainability:
    1. investigating sustainable and fair business practices at the Society’s businesses, including a review of purchasing policy;
    2. setting annual sustainability priorities for actions and projects, and present those priorities to Council no later than the last Council meeting in June;
    3. presenting Council with an update on the fulfillment of the sustainability priorities no later than the last Council meeting in October;
    4. present an annual sustainability report to Council no later than the last Council meeting in March;
  5. make recommendations about dealing with deficits, surpluses, and unallocated revenue from donors and sponsors, in accordance with Section IX B, Articles 4 and 5;
  6. make recommendations to Council for amendments to the AMS Sponsorship Policy in accordance with Section IX B, Article 9(4);
  7. establish eligibility criteria for SUB Renewal subsidies from the Society’s SUB Renewal Subsidy Fund, and develop procedures through which the Executive will determine which applicants qualify for a subsidy;
  8. consider necessary or desirable renovations to the Student Union Building, the AMS Whistler Lodge, and any other Society buildings, as well as other capital projects, present options and recommendations about such renovations and projects to Council, and verify that all such renovations and projects have been completed satisfactorily;
  9. consider improvements to the Society’s IT services, present options and recommendations about such improvements to Council, and verify that all such improvements have been completed satisfactorily;
  10. in relation to appointments:
    1. form interview teams to interview candidates for the following positions: student service coordinators and assistant coordinators, commissioners, associate vice presidents, assistant to the president and assistants to the vice presidents, executive project officers, and such other positions as designated by Council;
    2. ensure that all vacancies in the positions referred to in paragraph(s) above are advertised in a campus publication, and that interested candidates have at least two (2) weeks to apply for such positions;
    3. ensure that each interview team develops standardized questions and evaluation criteria for each position for which it interviews, such questions and criteria to be approved by the team before interviewing begins, and to be applied equally to all candidates;
    4. make all reasonable efforts to ensure that for any given position the same individuals conduct all interviews;
    5. ensure that members of the Executive, service coordinators, and the executive coordinator of student services attend all interviews of candidates for positions reporting to them;
    6. ensure that interview teams invite the outgoing holders of positions applied for to attend interviews unless the outgoing individual is reapplying for the position;
    7. have the power, if an interview team chooses not to recommend a person for a position applied for, to have that person’s application considered for another position;
    8. ensure that interviews are open only to members of the interview team, members of the Executive, and guests invited by the interview team;
    9. receive recommendations from the interview teams, which it shall forward to the appropriate member of the Executive or the executive coordinator of student services;
    10. provide guidance to the Executive in negotiations with the Society’s unionized employees;
    11. report on its activities at every Council meeting; and
    12. have such other duties as are outlined in the bylaws or the Code or assigned by Council from time to time.

The Business & Facilities Committee is currently comprised of: