One of the biggest responsibilities of the Student Administrative Commission is managing clubs.
Here are some things you might want to know!
How to Start Your Own Club with the AMS
With over 300 student clubs, UBC is one of the most active universities in Canada, but there is always room for more fabulous clubs that do amazing things. So if you think that you would like to start a club, here is what you need to do:
Does the club already exist?
If you want to form, for example, the Soccer Club and there is already a Soccer Club in the AMS Clubs Directory, you may have a hard time starting up the club. If you are unsure if the club idea is already in subsidiary form, contact the clubs administrator with an outline of the club you wish to form.
Meet for a 5-minute consultation/information session
This meeting will allow SAC to meet you and also provide you with all the necessary information and answer any questions (i.e. how to write a constitution, where to find resources, etc.). This meeting is crucial for starting a club! Before meeting, please take the time to review the documents in the ‘Downloads’ section on the right side of this page.
Once you are confident with creating the club, it’s time to prepare all the documents (all documents must be typed):
- Club constitution
- One year plan of intended activities, events, etc.
- Letter of intent addressed to the SAC vice chair.
Present to SAC
Submit a hard copy of all the documents (as indicated above) to the executive secretary in SUB 238A (glass office on the left). Also email a soft copy to either firstname.lastname@example.org or email@example.com to expedite the process. Failure to submit all items will result in delays in the club constitution process. Your documents will then be reviewed by SAC. If no revisions are necessary, you will be invited to a SAC meeting to make a five-minute presentation followed by a short Q&A session. SAC will then decide whether to constitute the club or not. Some of the criteria used by SAC are:
- If the club’s mandate furthers the mission statement of the AMS
- If the club’s mandate does not overlap with the mandates of existing AMS internal groups
- If there are sufficient resources with the AMS
- If the club is open to all AMS members
- If there is adequate justification for AMS affiliation
- Other criteria as determined by SAC.
How to Reconstitute an AMS Club
To reconstitute a club, you will need to follow the same procedure as outlined above. In addition you will need to submit a letter that indicates how the club will avoid being de-constituted in the future.
How is reconstituting an old club different from starting a new club?
In reconstituting an old club, you will be able to use its name. For example, you will not be able to create a new club that is called ‘Tie My Shoe Club’ if there was already a club with that name (or any variation of it, such as the Tie My Shoe Students Association, etc.) even if it doesn’t exist anymore.