Internal Policies

Internal Policies

The following is a list of AMS Internal Policies, providing a summary and the date the policy was last reviewed. A complete version of each Internal Policy can be viewed by clicking on the individual titles in the following list, or a document with all of the Internal Policies can be downloaded as a PDF.

Policy: Title and Summary
Last Reviewed
I-1 Policy on Policies
Provides a uniform presentation of AMS policies, allows for better record keeping and ease of reference to AMS policies, and allows for a structured and systematic review and updating of AMS policies.
2014-11-05
I-2 Cheque Signing Policy
Frees AMS Executives from having to sign cheques for small amounts (less than $350), allowing a stamp to be used instead.
2014-11-05
I-3 Responsible Use of Students’ Email Addresses
Commits the AMS to the secure and responsible use of students’ email addresses for campus-wide emails. No more than one such email to be sent each month. To be used for such things as announcing elections, conducting surveys, and welcoming students.
2014-11-05
I-4 Alcohol Consumption Policy
Provides a framework whereby individuals who choose to consume alcohol are encouraged to drink as responsible, safe adults, so that the UBC community can be a safe, healthy, and productive environment.
2015-04-09
I-5 Musqueam Communication Policy
Ensures proper protocol and communication is maintained between the AMS and the Musqueam.
2015-02-04
I-6 Responsible Computer Use Policy
Outlines best practices around the use of AMS computers and computing systems. Protect the Society’s computers and computing systems from damage.
2015-04-09
I.7 AMS Policy on Expulsion from AMS Property 
Sets out the grounds upon which persons may be expelled from the SUB (e.g. violence, theft, drug-taking, vandalism, soliciting, remaining after closing time, smoking).
2017-02-08
AMS Ethical and Sustainable Purchasing Policy
Directs the AMS to ensure that it conducts business only with suppliers, sponsors, licensees, and contractors who respect, promote, and abide by fair labour and sustainable operating practices.
2005-07-20
No AMS Exclusive Cold Beverage Agreements
Forbids the AMS to enter into exclusive cold beverage agreements.
2006-10-25
AMS Environmental Sustainability Strategy
Commits the AMS to being a leader in reducing UBC’s ecological footprint by creating a sustainability strategy. The Lighter Footprint Strategy was created under the umbrella of this policy.
2007-01-24
AMS Campus Safety Vision Statement
Commits the AMS to fostering an environment of respect for the dignity, privacy, and diversity of all persons on campus, an environment in which there is zero tolerance for hate, prejudice, and discrimination.
2009-01
External Affiliations and CASA
Directs the AMS to negotiate with the Canadian Alliance of Student Associations first if it considers affiliation with a federal lobbying organization.
2009-10-21
By-Election Timing
States that days when UBC is not in session shall not count when determining when an AMS by-election must be held.
2009-12-02
AMS Communications Policy
Commits the AMS to a centralized approach to communications in order to ensure consistency and professionalism in messaging.
2009-12-02
AMS Policy on Video Surveillance
Sets out guidelines for the use of video surveillance in the SUB and Whistler Lodge.
2010-01-06
Executive Smart Phones
Requires members of the AMS Executive to have smart phones for which they can receive a subsidy set by the Budget Committee. Also requires the Executives to be reachable by phone, email, or text during regular business hours.
2010-04-07
Alcohol Reimbursement Policy
Sets guidelines and limits for reimbursement for Executives and staff for alcohol-related expenses.
2010-08-11
Policy on Records Management and the AMS Archives
Commits the AMS to preserving its records and making them accessible to its members and the general public, while restricting access to certain of them on privacy and other grounds.
2013-01-23
AMS Travel Policy
Limits the amount of money Executives and others can spend on travel, requires them to seek permission to travel, and also requires them to report back on the results of their travel.
2011-07-20
Personal Information Protection Policy
Commits the AMS to complying with British Columbia’s Personal Information Protection Act (PIPA).
2011-09
AMS Health and Safety Policy
Commits AMS staff and management to be safety conscious in compliance with the British Columbia Workers’ Compensation Act.
2011-09-14
Relations with External Organizations
Requires AMS Council to pass a resolution by a two-thirds majority in order to join an external organization if joining will cost the AMS money.
2012-02-15
AMS Sponsorship Guidelines
Sets out guidelines for sponsorship agreements entered into by the AMS or its subsidiaries.
2012-10-24
Respectful Environment Policy
Prohibits discrimination and harassment based on personal characteristics protected under human rights legislation. Also prohibits sexual harassment and bullying.
2014-01-22