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The AMS has our own unique policies and plans. We have Internal Policies, policy manuals, and also strategic plans – the AMS Equity Plan and the AMS Sustainability Plan.
These documents are specific to the AMS, which means that these are NOT UBC policies! You can read about UBC’s policies on their website.
The policies establish principles and rules for the AMS, along with procedures for implementing those principles.
| Policy Code | Policy Category |
|---|---|
| BU | Building Policies |
| CM | Communications Policies |
| FN | Financial Policies |
| GV | Governance Policies |
| PC | People and Community Policies |
| SR | Security, Privacy, and Records Policies |
| Policy Number | Title | Last Reviewed | To be Reviewed | Responsible Body |
|---|---|---|---|---|
| BU1 | Removals, Suspensions and Expulsions from AMS Premises | 2025-08-20 | 2030-08-20 | Building Operations Committee |
| Policy Number | Title | Last Reviewed | To Be Reviewed | Responsible Body |
|---|---|---|---|---|
| CM1 | Media Interactions and Statements | 2022-04-27 | 2026-04-27 | Executive Committee |
| CM2 | Responsible Use of Student Contact Information | 2020-04-09 | 2025-04-09 | Executive Committee |
| CM3 | Surveys | 2023-04-28 | 2026-04-28 | Executive Committee |
| CM4 | Communications with the Musqueam Indian Band | 2023-08-29 | 2026-08-29 | Executive Committee |
| CM5 | Tuition and Mandatory Fee Consultations from the University | 2021-04-28 | 2023-04-28 | Executive Committee |
| Policy Number | Title | Last Reviewed | To Be Reviewed | Responsible Body |
|---|---|---|---|---|
| FN1 | Investments | 2025-11-20 | 2028-11-20 | Finance Committee |
| FN2 | Credit Cards | 2025-08-20 | 2028-08-20 | Finance Committee |
| FN3 | Executives Expenditures | 2025-08-20 | 2030-08-20 | Finance Committee |
| FN4 | Endowment Management | 2024-03-27 | 2027-03-27 | Finance Committee |
| Policy Number | Title | Last Reviewed | To Be Reviewed | Responsible Body |
|---|---|---|---|---|
| GV1 | Policies | 2022-04-27 | 2024-04-27 | Governance Committee |
| GV2 | Committee Appointments | 2025-08-20 | 2030-08-20 | Governance Committee |
| GV3 | Executive and Council Transitions | 2022-04-27 | 2024-04-27 | Human Resources Committee |
| GV4 | Goal Setting and Reporting for the Executive and Managing Director | 2023-03-29 | 2025-03-29 | Governance Committee |
| GV5 | Elections Rules and Regulations | 2025-04-26 | 2028-04-26 | Governance Committee and Elections Committee |
| GV6 | Advisory Board | 2025-07-23 | 2027-07-23 | Executive Committee |
| GV7 | Recognized Organizations | 2025-08-20 | 2030-08-20 | Clubs and Societies Committee |
| Policy Number | Title | Last Reviewed | To Be Reviewed | Responsible Body |
|---|---|---|---|---|
| PC1 | Respectful Community and Workplace | Complaint Form | PC1 Process for AMS Staff – Flow Chart | PC1 Process for AMS Members – Flow Chart | 2025-04-26 | 2026-04-26 | Executive Committee |
| PC2 | Sexualized Violence | Complaint Form | PC2 Process for AMS Staff – Flow Chart | PC2 Process for AMS Members – Flow Chart | 2025-04-26 | 2026-04-26 | Executive Committee |
| PC3 | Workplace Health and Safety | 2025-12-03 | 2026-12-03 | AMS Health & Safety Committee |
| PC4 | Prizes and Awards | 2025-04-26 | 2030-04-26 | Executive Committee |
| PC7 | Air Travel and Expenditures Policy | 2023-05-01 | 2026-03-01 | Building Operations Committee |
| Policy Number | Title | Reviewed | To Be Reviewed | Responsible Body |
|---|---|---|---|---|
| SR1 | Privacy | 2023-10-11 | 2026-10-11 | Governance Committee |
| SR2 | Records | 2021-02-24 | 2026-02-24 | Governance Committee |
| SR3 | Responsible Computer Use | 2021-04-28 | 2026-04-28 | Finance Committee |
| SR4 | Video Surveillance | 2025-08-20 | 2028-08-20 | Building Operations Committee |
| SR5 | Petition Privacy | 2024-03-13 | 2027-03-13 | Governance Committee |
The AMS Building Operations Committee Policy Manual and Clubs and Societies Committee Policy Manual contains all of the rules, policies, and other information related to AMS Clubs, Constituencies, Student Resource Groups, and Space Bookings.
The strategic plans lay out the long-range plans and direction of the AMS on issues such as equity and sustainability.