UBC ams
Building Operations Committee

Building Operations Committee

Current Members (Summer Term 2025)

Chair: Dylan Evans (VP Admin) (vpadmin@ams.ubc.ca)

  • Mya Tsai (Councillor)
  • Grace Du (Councillor)
  • Sara Ye (Councillor)
  • Taya Lee (Councillor)
  • Michael Kingsmill (Design Office Manager – non-voting)
  • Vince Markarian (Building Operations Manager – non-voting)
  • Riley Huntley (President – non-voting)

Terms of Reference

The Building Operations Committee shall be composed of:

  • the Vice-President Administration;
  • four (4) non-Executive Council members;
  • two (2) Students at Large;
  • the Design Office Manager, who shall be non-voting; and
  • the Building Operations Manager, who shall be non-voting, and who shall make short verbal reports to the Committee once a month.

The Building Operations Committee shall meet at least once every two weeks.

The Building Operations Committee shall:

  • oversee the management and infrastructure of all facilities operated by the Society;
  • oversee the management and policy of bookings, space allocation, and security in the AMS Student Nest;
  • ensure the regulation of the Society’s art collection;
  • consider necessary or desirable renovations to the AMS Student Nest and any other Society buildings, as well as other capital projects, present options and recommendations about such renovations and projects to Council, and verify that all such renovations and projects have been completed satisfactorily;
  • at the request of the Chief Technical Officer, provide input on changes to the Society’s IT policies and major IT upgrades and projects;
  • in accordance with Section IX B, Article 6(5)(a) have the power to approve expenditures of less than two percent (2%) of the annual intake of the Capital Projects Fund for renovations or maintenance of the AMS Student Nest;
  • in accordance with Section IX B, Article 6(6) have the power to approve expenditures from the Art Fund;
  • submit reports to the Finance Committee on fund expenditures it has approved as soon as it has approved them;
  • propose annual goals for itself to Council for approval and be responsible for completing those goals; and
  • have such other duties as are outlined in the Bylaws or the Code or assigned by Council from time to time.

Policy Manual

The Building Operations Committee Policy Manual contains the policies and procedures regarding the Building Operations Committee, including:

  • The power of the Building Operations Committee’s Subcommittees
  • AMS Space Bookings Policy
  • AMS Building Operations Policy
  • Grad Class Gifts Policy
  • Sustainability Management Policy
  • Art Gallery Operations Policy

Meeting Times

This page will be updated once meeting times are determined

Reports

Meeting Agendas

Meeting Minutes

Subcommittees of the Building Operations Committee

Art Gallery Subcommittee provides advisory support to the Gallery Managers for the running and maintenance of the Hatch Art Gallery. Overseen by the Building Operations Committee.

Grad Class Gifts Subcommittee reviews and approves proposals for one or more Grad Class Gift(s) that represent the graduating class of the year. Overseen by the Building Operations Committee

Information Technology (IT) Subcommittee provides recommendations on proposed IT efforts and projects, ensuring projects and efforts align with the AMS IT Department’s goals and the AMS Strategic Plan. Overseen by the Building Operations Committee.

Sustainability Subcommittee provides oversight over the AMS’ targets and goals laid out in the Student Driven Sustainability Strategy. Overseen by the Building Operations Committee.