Ethics and Oversight Committee

Current Members (Summer Term 2026)

Chair: Jin Yang, Ombudsperson

The Ethics and Oversight Committee shall be composed of:

The Ethics and Oversight Committee shall:

conduct reviews of Executive goals in accordance with the procedures in paragraph 3 below;
conduct check-ins with each member of the Executive at the same time as the goal reviews held in accordance with the procedures in paragraph 3 below;
subject to paragraph 4 below, review matters of Executive workplace conduct; and
have the power to recommend that Council impose remedial measures on a member of the Executive in accordance with paragraph 4 below.

Goal reviews

Each member of the Executive shall submit a report with documentation on the progress they have made on their goals three times a year, in August, November, and March.
The reports and the discussions on them shall be broad in scope.
The Committee shall offer each Executive an opportunity to meet with the Committee to discuss their report, at which meeting the Executive may choose to have a colleague present, such as another Executive.
Executives may revise their reports after discussions with the Committee.
The Committee shall submit the revised reports and the Committee’s comments on them to Council for discussion in open session.

Reviewing Executive Workplace Conduct

Matters of Executive workplace conduct shall not be raised in Council or in this Committee unless they have first been investigated by the Society’s Human Resources Department or in accordance with the procedures in the Internal Policy on respectful community and workplace or the Internal Policy on sexualized violence.
If the investigation contemplated in paragraph (a) concludes that further action is required, such a finding shall be presented to the Committee.
On receiving the finding, the Committee shall decide what, if any, remedial measures it will recommend that Council take, such measures to be proportionate to the offence and to include but not be limited to:
- Demanding a written apology.
- Ordering training or coaching
- Requiring reports to Council.
- Issuing a letter of warning.
- Passing a motion of censure or reprimand.
- Removing or reassigning duties and powers.
- Asking for a resignation.
- Initiating procedures to remove a member of the Executive from their
- position.
If the Committee recommends that action be taken against the Executive member, Council shall vote on whether to take such action.
One week’s notice shall be given to the Executive member before the Council meeting at which a vote on taking action is to be held.

This page will be updated once meeting times are determined