UBC ams
Events Committee

Events Committee

Current Members

Chair: Lucas Zafran, non-Executive voting member of Council

  • Nathan Shack (VP Finance)
  • Vacant (VP Student Life)
  • Lucas Zafran (Councillor)
  • Yash Dhaundiyal (Councillor)
  • Alyssa Wong (Councillor)
  • Fay Wang (Councillor)
  • Samanatha Robinson (Senior Manager of Events and Student Development – non-voting)
  • Dylan Evans (President)

Terms of Reference

The Events Committee shall be composed of:

  • the Vice-President Finance;
  • the Vice-President Student Life;
  • four (4) non-Executive Council members; and
  • the Senior Manager Events and Student Development, who shall be non-voting.

The Events Committee shall:

  • meet at least once every two weeks in the summer and once a month during the
  • School Year;
  • review event plans at a strategic level and serve in an advisory capacity for events
  • brought forward by the Events Department and the Executive by:
  • reviewing at the preliminary stages of event planning:
    • target audience;
    • event location, timing and size; and
    • budgeting;
      • using the previous year’s data (where available) on such items as student turnout, budget, and impact;
      • identifying potential logistical or financial concerns; and
      • suggesting ideas for events in time for them to be implemented;
    • review one-page reports after events, including but not limited to discussions of:
      • student turnout;
      • budgeting;
      • what went well; and
      • areas for improvement.
    • plan Council social and appreciation activities or initiatives, based on what Councillors are interested in.
    • work on periodic reviews of the Society’s project management and budgeting procedures as they relate to the planning and execution of events;
    • at the request of the Senior Manager of Student Services, the Senior Manager Events and Student Development, and the Senior Manager of Marketing and Communications, provide input on changes to department operations and projects;
    • have the power to refer discussion on the budget of the event to the Finance Committee, in the case of significant variances from the approved budget of the event;
    • in the case that there is severe disorganization in the planning or execution of the event, have the power to refer discussion on the organization of Executive events to the Ethics and Oversight Committee, and to refer discussion on the organization of other AMS events to the Executive Committee;
    • propose annual goals for itself to Council for approval and be responsible for completing those goals; and
    • have such other duties as are outlined in the Bylaws or the Code or assigned by Council from time to time

Meeting Times

Friday, July 10th @3pm
Friday, July 24th @3pm
Friday, August 7th @3pm
Friday, August 21st @3pm

Reports

Meeting Minutes

2025 Minutes (Full Year)

January 13, 2026

February 2, 2026