UBC ams
Executive Performance and Accountability Committee (EPA)

Executive Performance and Accountability Committee (EPA)

Current Members (Summer Term 2025)

Chair: Jasper Lorien (Acting Speaker) (epachair@ams.ubc.ca)

  • Jasper Lorien (Councillor)
  • Greta De Gutman (Councillor)
  • Kareem Hassib (Councillor)
  • Chelsea Neepin (Councillor)
  • Sarah Wong (Governance Chair)
  • Humleen Samra (Events Chair)
  • Mya Tsai (Human Resources Chair)

Terms of Reference

The Executive Performance and Accountability Committee shall be composed of:

  • the Speaker of Council, who shall be Chair and who shall be non-voting;
  • the non-Executive Chairs of the Standing Committees; and
  • additional non-Executive members of Council so that the total number of seats on the Committee, not including the Speaker, shall be seven (7).

The Executive Performance and Accountability Committee shall:

  • meet at least once a month and within one (1) week of a Councillor requesting a meeting;
  • collect and present feedback on the members of the Executive;
  • be responsible for hearing significant concerns brought to the Committee from the Society’s membership regarding members of the Executive;
  • bring such concerns to Council when it deems it appropriate;
  • make recommendations to Council regarding such concerns and Executive performance in general;
  • have the power to bring a motion to remove a member of the Executive from office, in accordance with Section VI, Article 11; and
  • at the direction of Council consider concerns raised about non-Executive Councillors.
  • With the assistance of the Society’s HR Department, the Committee shall conduct Executive reviews in September and January and provide Council with a written report on the reviews. Executive reviews shall be conducted by the following procedure:
    • A survey on the performance and working relationship maintained by each Executive shall be drafted and conducted by the Committee. For each Executive, the survey shall be sent to their student staff, the non-Executive Vice-Chairs of any Standing Committee they chair, and:
      • in the case of President, to the Vice-Presidents, the Managing Director, the Clerk of Council, and the Senior Managers for Human Resources, Student Services, Events and Student Development, and Marketing & Communication;
    • in the case of the Vice-President Finance, to the Managing Director, the Financial Controller, and the Accounting & Administration Supervisor;
    • in the case of the Vice-President Administration, to the Building Operations Manager, the senior manager of the Design Office, and the Internal Bookings Coordinator;
    • in the case of the Vice-President Student Life, to the Senior Manager Events and Student Development.
  • An in-person feedback session with the Presidents Council shall be conducted. The session shall:
    • be held at their regular meeting in September and January;
    • be facilitated by the Vice-Chair of the Committee. If the Vice-Chair of the Committee is a member of the Presidents Council, a representative of the Committee who is not a member shall be sent to facilitate the session, which shall be conducted with no AMS Executives or Student Government Staff present; and
    • be taken to represent the feedback of each Constituency as a collective subsidiary body;
  • An in-person interview with each Executive shall be conducted, during which the Committee shall discuss:
    • progress on Executive goals and standing Executive duties as outlined in
    • the Society’s Bylaws, Code, Policies, Strategic Plans and Frameworks;
    • the management relationship between the President and Vice-Presidents; and
    • any concerns arising from the survey and Presidents Council feedback with the relevant Executive;
  • Written reports shall be drafted in accordance with the following procedure:
    • the Committee shall discuss the outcome of the Executive review;
    • the Chair and Vice-Chair shall draft written reports which shall outline and demonstrate for each member of the Executive:
      • progress on goals, including successes, challenges, and areas for support;
      • compliance with the Society’s Bylaws, Code, Policies, and Strategic Plans and Frameworks, especially with regard to duties outlined in the Bylaws;
      • the results of the survey and Presidents Council feedback as outlined above;
    • the Chair and Vice-Chair shall present the written reports to the Committee, make any alterations mandated by the Committee, and finalize the reports in consultation with the Society’s HR Department;
    • each Executive shall be presented with their written reports via email from the Chair, with the President and all non-Executive Councillors receiving all reports. Reports shall be circulated no less than 24 hours before the Council meeting at which the written reports shall be discussed, with the discussion of the reports deferred to the following Council meeting if this is not followed.

Meeting Times

This page will be updated once meeting times are determined

Reports

Meeting Agendas

Meeting Minutes