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Operations Committee
Operations Committee
Current Members (Winter Term 1 2024)
Chair: Amy Liao (VP Admin) (vpadmin@ams.ubc.ca)
- Rowan Bapty (Councillor)
- Abeer Amir (Councillor)
- Yuki Ichikawa (Councillor)
- Ryan Chiu (Councillor)
- Isobel Masson (Student at Large)
- Gautam Arora (Student at Large)
Terms of Reference
The Operations Committee shall be composed of:
- the Vice-President Administration;
- four (4) non-Executive Council members; and
- two (2) Students at Large;
- the Chief Technology Officer, who shall be non-voting;
- the Design Office Manager, who shall be non-voting; and
- the Building Operations Manager, who shall be non-voting, and shall make short verbal reports to the Committee once a month
The Operations Committee shall:
- oversee the management and infrastructure of all facilities operated by the Society;
- oversee the management and policy of bookings, space allocation, and security in the AMS Student Nest;
- establish regulations for clubs and other recognized student organizations and publish such regulations in the Operations Committee Policy Manual;
- do intake for new club applications in June, September, and January, and complete the approval process for new clubs within a month of each intake (i.e., in July, October, and February);
- approve renewals of existing clubs once a year by July 1;
- ensure the Society is meeting its sustainability goals and recommend any action necessary to meet those goals;
- work to make the Society more equitable in its operations;
- ensure the regulation of the Society’s art collection;
- consider necessary or desirable renovations to the AMS Student Nest and any other Society buildings, as well as other capital projects, present options and recommendations about such renovations and projects to Council, and verify that all such renovations and projects have been completed satisfactorily;
- oversee the Society’s IT policies and make recommendations to the Finance Committee on major IT upgrades and projects for approval in consultation with the Chief Technology Officer;
- in accordance with Section IX B, Article 6(5)(a) have the power to approve expenditures of less than two percent (2%) of the annual intake of the Capital Projects Fund for renovations or maintenance of the AMS Student Nest;
- in accordance with Section IX B, Article 6(6) have the power to approve expenditures from the Art Fund;
- submit reports to Council on fund expenditures it has approved as soon as it has approved them;
- propose annual goals for itself to the Agenda Committee and be responsible for completing those goals; and
- have such other duties as are outlined in the Bylaws or the Code or assigned by Council from time to time.
The Operations Committee is also responsible for administering the Art Gallery Subcommittee, Clubs and Societies Working Group, Grad Class Gifts Working Group, Information Technology (IT) Subcommittee, and Sustainability Subcommittee.
Meeting Times
- All Meetings are in NEST 3511
- Meetings are held Tuesdays from 6:30-7:30PM
Reports
2024
2023
2020 to 2022
Meeting Agendas
2024
2023
- December 4, 2023
- November 23, 2023
- November 9, 2023
- October 31, 2023
- October 26, 2023
- August 24, 2023
- August 11, 2023
- July 28, 2023
- July 14, 2023
- June 2, 2023
- April 13, 2023
- March 30, 2023
- March 23, 2023
- March 16, 2023
- February 9, 2023
- January 26, 2023
2022
- December 8, 2022
- November 17, 2022
- November 10, 2022
- November 3, 2022
- October 27, 2022
- October 20, 2022
- October 14, 2022
- September 21, 2022
- August 21, 2022
- August 19, 2022
- August 12, 2022
- July 22, 2022
- July 8, 2022
- September 21, 2022
Meeting Minutes
2024 Operations Committee Minutes
2023 Operations Committee Minutes
- December 4, 2023
- November 23, 2023
- November 9, 2023
- October 31, 2023
- October 26, 2023
- August 24, 2023
- August 11, 2023
- July 28, 2023
- July 14, 2023
- June 16, 2023
- June 2, 2023
- April 27, 2023
- March 30, 2023
- March 23, 2023
- March 16, 2023
- February 9, 2023
2023 Subcommittee Minutes
- Sustainability Subcommittee, October 16, 2023
- Sustainability Subcommittee, November 19, 2023
- IT Subcommittee, November 23, 2023
- Clubs and Societies Working Group, November 21, 2023
- Art Gallery Subcommittee, November 8, 2023
- Art Gallery Subcommittee, July 12, 2023
- Art Gallery Subcommittee, August 17, 2023
- Clubs and Societies Working Group, November 7, 2023
- Clubs and Societies Working Group, September 1, 2023
- Clubs and Societies Working Group, August 11, 2023
- Clubs and Societies Working Group, July 25, 2023
- Clubs and Societies Working Group, July 20, 2023
- Clubs and Societies Working Group, July 18, 2023
- Clubs and Societies Working Group, July 17, 2023
- Clubs and Societies Working Group, July 6, 2023
- Clubs and Societies Working Group, June 5, 2023
- IT Subcommittee, August 11, 2023
- Sustainability Subcommittee, September 18, 2023
2022
2023 Minutes (Full Year)
2022 Minutes (Full Year)
2021 Minutes (Full Year)
2020 Minutes (Full Year)
2019 Minutes (Full Year)
2018 Minutes (Full Year)
2017 Minutes (Full Year)
Subcommittees and Working Groups
Art Gallery Subcommittee: Provide advisory support to the Gallery Managers for the running and maintenance of the Hatch Art Gallery, with specific emphasis on the care and maintenance of the AMS Permanent Collection along with building integral relationships with the Department of Art History, Visual Art & Theory. Terms of Reference
Clubs and Societies Working Group: Centralize and organize clubs and societies by facilitating communication between AMS clubs and societies and the AMS, deliberate and approve applications from student groups seeking AMS recognition, and reviewing strategies and policies to support clubs. Terms of Reference
Grad Class Gifts Working Group: Reviews and approves one or more Grad Class Gift(s) that represent the graduating class of the year. Terms of Reference
Information Technology (IT) Subcommittee: Provides recommendations on proposed IT efforts and projects, ensuring projects and efforts align with the AMS IT Department’s goals and the AMS Strategic Plan. Terms of Reference
Sustainability Subcommittee: Provide oversight over the AMS’ progress in reaching operational targets and goals laid out in the Student Driven Sustainability Strategy. Terms of Reference