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Operating a Club

How to OPerate a Club

Running a successful club requires a lot of dedication and organization. There’s deadlines to meet, forms to fill out, bookings to make, members to look after, and of course, some rules to follow. It’s a big undertaking that’s not for the fainthearted, but the rewards are pretty big too. It will equip you with all sorts of skills for post-university life, connect you with like-minded individuals, and give you the chance to help mould an interest of yours to best fit the clubs’ membership. 

To help you organize the year ahead and make sure your club is running as effectively as possible, we’ve compiled a comprehensive list of resources. This list is extensive, so you’re likely to find what you need here, but if you don’t, get in touch with us

Clubs Big List of Resources


Group Management Guide

AMS Supplementary Guide

Transition Reports

President Transition Report

Treasurer Transition Report

Executive Transition Report


Finance Department Procedure Guide

Reimbursement Memorandum Template

Sample Budget Template for Funds and Grants Applications

Procedure to Login to the AMS SharePoint

Finance Department Contacts

Governing Documents

Club Bylaw Template

Club Master Constitution

Information and Resources

Available Club Funds and Grants

Independent Contractor Agreement Template

Meeting Minutes Template

Waiver Forms

18 and Under


Bookings and Catering

Alcohol Policy

AV & Equipment Rates

Booking Policy

Bookable Room Equipment List

Boothing Policy

Catering Menu (club discount not listed)

Clubs Menu

Food Policy

Temporary Event Coordinators Planning Guide

Temporary Event Coordinators Application

Temporary Food Services Application

Blank Floor Plans