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Finances & Funding

Where does student money go? What kind of funds are available to you? What about subsidies? These are all good questions and we’re guessing you want answers. You can get a full breakdown of our finances and funding here or attend a Council meeting and hear for yourself! We’re not lonely or anything, but we love visitors and have food.

AMS Budget

The Budget is the foundation upon which the AMS’ finances are built. Find out what this year’s budget looks likeand how it is divided up into non-discretionary tranfers and net discretionary revenue.

AMS Fees

Here you can find a breakdown of the AMS and non-AMS fees you pay, along with how you can Opt-Out and Opt-In of some fees. You will also find information on subsidies available.

AMS Funds

What fund and grants are available to you as an AMS member?
Whats fund and grants are available to you as a member of an AMS Club and/ or Constituency?

Clubs/ Constituencies

Here you can find all the financial information you need to handle the financial side of your club or constituency, starting with the Treasurer Authorization Process, which is mandatory for all Treasurers.

Financial Reports

Where did student money go? These reports will tell you this in great detail including the management of expenditures and business contributions, and the anticipated budget going forwards.


Learn more about the hardship subsidies available from the AMS.


Finance Department

It can be hard working out who you need to talk to but we have tried to make this section as clear as possible. If you are still stuck, select the most suitable contact and they can always redirect you!

AMS Budget

The Budget is the foundation for AMS finances and operations. This document is updated on an annual basis as income and expenses fluctuate depending on student enrollment, the projects, services, and agenda of Student Government, as well as the broader economy. The society generates revenues from three main areas: student fees, businesses and investments. The estimated revenue for the 2019/2020 Fiscal Year is roughly twenty-two million dollars ($23,000,000). This can be broken down into two major sub-elements: Non-Discretionary Transfer and Net Discretionary Revenue.

Click here to view the AMS 2021-22 budget 

Click here to view the AMS 2020-2021 budget 

Click here to view the AMS 2019-2020 budget

Click here to view the AMS 2019-2020 budget with (provisional) actuals from 2018-2019

Click here to view the AMS Budget Amendment for Board Management Software

See below, under Financial Reports, for previous years’ budgets.


Non-Discretionary Transfers describes money that is automatically given to AMS subsidiary organizations and constituencies, which are responsible for how that money is spent. For Fiscal Year 2019-20, Non-Discretionary Transfers make up just under 91% of total revenue, amounting to roughly nineteen million five hundred thousand dollars ($20,900,000). These transfers include revenue collected through student fees, which after collection, are transferred to the appropriate AMS subsidiary organizations and constituencies.


After the Non-Discretionary Transfers are made, and the Student Health and Dental Plan premiums are paid out, the Society is left with the ‘Net Discretionary Revenue’. For Fiscal year 2019-20, this is over $2,600,000. This ‘Discretionary Income’ is the portion of Revenue the Vice-President Finance and Budget Committee of Student Council use to pay for the administration of Student Government, the seven Student Services (Tutoring, SafeWalk, Speakeasy, Vice, Food Bank, Advocacy, eHub), Financial Aid, Programs and Publications, and additional services, including lobbying deemed necessary to improve the academic, personal and social lives of the students at UBC.

AMS Fees

AMS Student Fees

AMS Membership Fee $43.50
Capital Projects Fund Fee $8.43
AMS Financial Assistance Fund Fee $12.00
Athletics and Intramural Fee $21.00
Ombudsperson Fee $1.14
Sexual Assault Support Services Fee $9.58
SUB Renewal Building Fee $100.00
Student Refugee Fund Fee $5.78
Resource Groups Fee* $1.78
Lighter Footprint Fee $2.66
International Projects Fund Fee $0.30
Bike Kitchen Fee* $1.13
Clubs Benefit Fee $1.78
Childcare Bursary Levy Fee $1.18
CiTR Fee* $5.91
Student Legal Fund Fee $1.00
Campus Culture and Performance Fee* $2.75
Health and Dental Plan* $264.63
Graduating Class Fee $3.00
Constituency Fees Varied
Sustainable Food Access Fund Fee $0.39
Indigenous Student Fund $0.98
Permanent Campus Thrift Shop Fee $0.98
Total AMS Fees (excluding Constituency Fees) $477.90


U-Pass Fee (per term)* $173.40
Ubyssey Fee* $7.09
Total Non-AMS Fees $180.49

*these fees can be opted-out of.

To opt-out or opt-in of these fees, or to apply for a subsidy, see the next section.

Opt-Out and Opt-In


** Please scroll down for information on AMS Subsidies.

Only certain fees have opt-out provisions. Students can only opt-out during the first term of their academic year (2021-2022).

Submit your opt-out requests within the designated period.below:

  • Winter Term 1 opt-out period opens on Sept 7th 2021 – Sept 21 – 2021
  • Winter Term 2 opt-out period opens Jan 3, 2022 – Jan 17, 2022

How to Opt-Out

Resource Group Fee/ Arts and Culture & Performance Fee/ Permanent Thrift Store on Campus Fee
Use the Opt-Out form on AMS CampusBase to submit your request. You will need your CWL to login.

Bike Co-op Fee
Your $1.13 contribution will enable the Bike Kitchen to weather the COVID-19 pandemic by ensuring that we have staff and biking supplies ready to greet you when you return. Supporting the Bike Kitchen means supporting cycling advocacy and education, and social justice advancement through our extensive training and programming. Learn more at our website: We of course understand if this is not possible for you at this time.

Visit the Bike Kitchen in Room 36 in the UBC Life Building (6138 Student Union Blvd), or contact Sunny Nestler with your name and student number at Use “opt out” as the subject line.

CiTR Fee
Visit their office in the NEST LL500, or contact Dora Dubber at

Ubyssey Fee
Visit their office in the NEST 2208, or contact Douglas Baird at

Health & Dental Plan Fee

There is a special Change of coverage period starting from July 5-19 for international students who were not in Canada during the 2020-2021 academic year. You can retroactively opt-out of the plan. Please visit the Studentcare website for more information.

If you have existing medical coverage you can opt-out of the AMS/GSS Heath & Dental Plan. Be sure to do this within the Change-of-Coverage Period. If you start school in Winter Term 1, the change-of-coverage period is from August 23-Sept 29 2021. If you are a new student starting in Winter Term 2, the Change-of-Coverage Period is from January 3-28, 2022. There are no opt-outs during the summer.

Questions? The Health & Dental Plan office is located in NEST 3128. Please visit the Studentcare Website for virtual options and Studentcare Contact information.

U-Pass Fee
U-pass exemptions are available to students who are immunocompromised and/or living outside of the Metro Vancouver area. Learn more about U-Pass exemptions and opt-out options.


In accordance with the AMS code of procedures Section XIII, Article 3(7) and pursuant to AMS Bylaw 14(9), Active Members of the Society who are not eligible for the exclusive services of the Health and Dental Plan and the U-Pass program due to their special fee exemption status, may Opt-In to the Society’s fees in order to receive the aforementioned benefits.

The following students are eligible to opt-in

  1. Visiting Students
  2. Students enrolled in distance education courses
  3. Senior students (65+)

Students cannot opt into any one fee. If you wish to opt-in, you are opting into all AMS fees, cost may be higher than anticipated be sure to review all fees and prepare in advance. 

Submit your opt-in requests within the designated period.below:

  • Winter Term 1 opt-in period opens on Aug 23 – Sept 29 2021
  • Winter Term 2 opt-in period opens on Jan 3 – 17 2022

Health and Dental Plan Opt-in Note: Students wishing to opt-into the Health and Dental Plan must self-enroll with student care after paying the fees on SSC.

U-pass Opt-in Eligibility Criteria: Student must be registered in ful-time or part-time studies with a minimum of 3 credits, or assessed tuition fees of more than $708/term or $177/month

How to Opt-In

To Opt-In fill out the Opt-In form on AMS CampusBase and follow the steps. You will need your CWL to login.

For opt-in requests outside of this timeline (e.g. in the middle of the semester, or summer) please contact:

For any questions, or further information on Opt-in’s, Opt-outs or Subsidies, please contact

AMS Funds

The Finance Department administers AMS funds to assist students, clubs, and constituencies with innovative projects. All AMS fund applications are available below. Please note, in order for the applicant to receive the fund if approved, the applicant will have to provide us with:

  • A detailed final report that outlines the impacts of your project, as well as a final budget
  • Copies of receipts, invoices etc, that total to at least double the amount of funding you were approved for.

AMS/Gss Premium Assistance Fund

Partial or full reimbursement of the Health & Dental Plan fee ($264.63) is available on a needs basis from the AMS and GSS through the AMS/GSS Health Plan Premium Assistance Fund. Refer to the Subsidies page on the bottom for more information.

Student FundS

There are several funding opportunities available for student-led projects and initiatives, listed below. Please read the eligibility requirements and criteria carefully before applying.

Details & Contact
Sustainability Projects Fund
For sustainable projects contributing to an environmentally conscious culture through student-led projects. The committee meets once a month to review projects. Max amount: $15,000/project

Apply Anytime

Application details here


Innovative Projects Fund
For students, faculty, and staff working on projects that benefit a significant number of students and further develop campus community. In the past, innovative projects have included media initiatives and new student services. Max amount: $3,500/year; no more than $10,500 over 3 consecutive years.

Deadline: October 8, 2021

Application details here.


Students Initiatives Fund
Project must NOT be affiliated with any UBC club or subsidiary.

For UBC students only. Used to fund philanthropic, academic or other causes deemed worthy by the AMS Finance Commission

Max amount: $1,000/project, less than 75% the cost of the project

Deadline: at least 3 weeks prior to the project

Apply Here

Evaluation Rubric


Impact Grant
For UBC students interested in conducting scholarly research to build knowledge and understanding of post-secondary matters affecting UBC Vancouver’s community. The ultimate goal of the program is to create a healthier, more supportive, more successful student community. Max Amount: $5,000/ project

Application Closed


AMS Impact grant holders
Grant holders 2017-2019
Past reports
Suicide Ideation and Attempts among First-year Undergraduates at UBC

Clubs and Constituency FUNDS

There are six funds administered directly by the AMS for Clubs and Constituencies, listed in the table below. Clubs are also able to acquire loans from the AMS if their budgets are temporarily experiencing, or will soon experience a deficit. All funds are distributed on a reimbursement basis.

Details & Contact
Clubs Benefit Fund
All AMS Constituted Clubs are eligible.

Funds are to assist with SPECIAL, non-recurring, non-ongoing events only. This fund can be used towards NEW equipment/furniture purchases that are directly related to the club’s area of interest. Purchases/maintenance expenses that occur year-to-year to sustain the operation of the club are not eligible and should be included in the club’s day-to-day operating budget.

Granted only once per fiscal year per club.

Max Amount $10,000/club *Max funding for honorariums is 50% of the overall budget

To ensure a timely and efficient application process, please be as detailed as you can in your application. Deadline: at least 3 weeks prior to the project

Apply Here

Evaluation Rubric


Competitive Athletics Fund
An AMS Club competing in races/competitions, or hosting tournaments at UBC, used to purchase necessary equipment or rental of sports facilities.-Applicants of this fund may not be eligible for funding from UBC Athletics Max Amount: $3,600/club, no more than three-quarters of the cost of the project 

Deadline: At least 3 weeks prior to the project

Apply Here

Evaluation Rubric


Constituency Aid Fund
Used to fund elections referenda expenses, communication expenses or furnishing expenses. Elections per referenda per communication expense shall total 20 cents per constituency member but no less than $100 in total and no more than $500

Granted only once per fiscal year per constituency

Max Amount: $1,000/ Constituency, no more than three-quarters of the cost of the project 

Deadline: At least 3 weeks prior to the project

Apply Here

Evaluation Rubric


Walter Gage Memorial Fund  Current UBC Students affiliated with the AMS, faculty or from a recognized UBC Organization-Non-curricula student activities that enhance the University’s reputation. Max Amount: $2000/group

Deadline: Before the event is completed

Please contact
UBC VP Students

Global Lounge Fund

Current UBC student organizing an international/intercultural event or project, preferably with a long term impact-Preference to initiatives involving the global lounge and its members.

Max Amount: $2000/student

Deadline: third Monday every month, at least 2 weeks before the event


Student Society Emergency Aid Program

Joint program between the AMS and the Ministry of Advanced Education-Established to provide emergency aid funding through student raised money to assist students in need

Funds are distributed in the form of bursaries

Max Amount: $10,000/year

Contact your Enrolment Services Professional (ESP) for more information

Constituency Funds
All Constituencies provide funding to students for travel costs, special projects etc. Please contact your respective Constituencies for further information

Clubs & Constituencies

Clubs & Constituencies

This section covers relevant information for treasurers including Treasurer Authorization and budget submission processes. Please refer to the Procedure Guide for a more detailed breakdown of some of the most important policies and procedures regarding Club and Constituency finances.

Treasurers Authorization Process

Please note that this process is the same for ALL treasurers, regardless if you are a returning treasurer from last year.

Treasurers must take the AMS Treasurers Canvas Course.

Email for the latest information on Treasurer’s orientations.

After completing the Treasurer Authorization Form and attending a Treasurer Orientation, you are a fully authorized treasurer! We will be sending out budget templates shortly after you are fully authorized.

Shortly after full authorization, you will receive a budget template. Budget submissions are due within two weeks of receipt. No exceptions will be made as everything can be completed remotely.

Any subsidiaries that fail to submit their budget by this deadline will have their accounts frozen.


Every AMS Club has to submit certain information to the AMS for administrative purposes, to process transactions, etc. The Procedure Guide includes all information you will need to navigate the different administrative processes. All the forms you need can be found at the island outside the AMS Front Desk on the 3rd floor of the Nest. These must be submitted in person to the AMS Front Desk.

Some further supporting documentation is available below.


Sharepoint and Account Access

One of the fundamental roles of a Treasurer is keeping track of the club’s finances. To do so, you can get a print out of your club’s account details at the front desk administration office, or get it online. The AMS Main Offices are open during the summer from 9 am to 4 pm; treasurers can come to the main office between these hours to request the print outs. To review your club’s accounts online, treasurers can see club account balances and transaction details online via Treasurers and presidents who need access to their accounts should email


Square is a point of sale software aimed at replacing traditional credit card terminals and cash registers. Square allows clubs and constituencies to take credit card payments for all club operations. The devices are provided free of charge by the AMS, to register for Square, please fill out the Square Request Form. Please contact with any questions about Square.


Showpass is our online event and ticket organizer. Showpass enables you to create and sell customized tickets to events. You can also get access to information on revenue holdings, ticket sales, and invoices, with the ability to process refunds. It is straightforward and open to everyone on the web, so more traffic can get to your event page. Please contact with any questions about Showpass.

RBC USBank Credit Card

A credit card may be given to clubs and constituencies who have applied and been accepted for its use based on that individual clubs prior fiscal year revenue and expenses. Clubs and Constituencies with a RBC USBank Credit Card are able to directly spend their club funds with a credit limit set up to 3% of the clubs/constituencies previous year’s net revenue. Many conditions apply to this program because transactions are not approved by the AMS before they are taken out of the club account. Organizations that are a part of this program must submit a monthly report. To be approved for a credit card, contact to start the application process.



Financial Reports

The financial reports posted here are split into three sections: AMS Financial Reports; Societies & University Group Financial Reports; Constituency Financial Reports.

AMS Financial Reports provide an overview of the Society’s financial standing including contributions and expenses relative to its budget. The reports track performance throughout the Fiscal Year, the management of expenditures and business contributions, and the anticipated budgetary forecasts going forwards.

AMS Financial Reports

2020-2021 Fiscal Year

2019-2020 Fiscal Year

2018-2019 Fiscal Year

2017-2018 Fiscal Year

2016-2017 Fiscal Year

Societies & University Group Financial Reports

Constituency Financial Reports



The AMS offers hardship subsidies to students who are experiencing genuine financial hardship. Students can apply for four kinds of Hardship Subsidies: Health and Dental Fee Subsidy, U-Pass Subsidy, SUB Renewal Fee Subsidy and the AMS Fee Subsidy.

The subsidies available for the current academic session (2021/2022) are:

U-Pass Subsidy

  • All students experiencing financial hardship but are ineligible for the U-pass exemption can apply. Here are the dates:
  • Winter Term 1: Sept 1 – Oct 15 2021
  • Winter Term 2: TBD
  • *Students can only apply during the first term of their academic year. Here are the dates:
  • Winter Term 1: Sept 7 – 21 2021
  • Winter Term 2: Jan 3 – 17 2022
  • Winter Term 1: Aug 23 – Sept 29, 2021
  • Winter Term 2: Jan 3 – 28 2022

Please contact and CC for any questions about applying for hardship subsidies. For U-Pass questions please contact

Finance Team

Name & Title Contact Duties & Responsibilities
Mary Gan
Vice President Finance
(604) 822-3973
NEST 3526
Oversees all financial operations of the AMS.
Rita Jin
Associate Vice-President Finance
(604) 827-2737
NEST 3304
Oversees all financial operations of Clubs & Constituencies; Monitors club accounts and Financial Policies and Procedures
Elaine Zhang
Associate Vice President Funds
(604) 822-3973
NEST 3304
Oversees all funds/fees related operations, including opt-in/out, subsidies, Health and Dental Plan, Clubs Benefit Fund etc.
Dalal Tubeishat
Clubs and Constituencies Administrator
(604) 822-3973
NEST 3501
Oversees the Treasurer Authorization Process, conducts Treasurer Orientations, grants, SharePoint Access and oversees Financial Forms and Budget Submissions.
Sharon Yuen
Funds & Grants Administrator
(604) 822-2737
NEST 3504
Processes all fund and grants applications, short term loan applications, Finance Department minutes, opt in/opt out options for fees.
Financial Systems Administrator
(604) 822-3973
NEST 3504
Oversees all financial systems used by the society; Square, Showpass, SharePoint, US Bank Credit Cards. Assists in all implementation of new financial technology.
Emmanuel Ruba
WUSC Fund Coordinator
(604) 827-2737
Oversees the financial operations of WUSC.
Joan Yu
Financial Administrator
(604) 822-5910
Accounts payable approval, sub account code changes, events insurance.
Elaine Zhao
Financial Processing Assistant
(604) 822-0571
Financial Systems payments, payment status for cheques, historical data for any AMS bank account.
Tomomi Miyano
Accounting/Office Assistant
(604) 822-3978
General accounting support and administration.
Cathy Chaye/ Christine Tu
(604) 822-1877
Processes cash reimbursements.