Clubs COVID-19 Update March 20

Provincial health authorities have recently updated their order on mass gatherings.

All event organizers are ordered to limit all public gatherings larger than 50 people. This includes indoor and outdoor sporting events, conferences, meetings, religious gatherings or other similar events.

This impacts all events up to April 30, 2020. We will continue to provide updates as the situation continue to develop.

Clubs and constituencies who hold events in contravention of this order will be administered severe penalties.

All in person Executive Orientations that were planned for clubs are cancelled. We are planning to move these online, so please stay tuned for more information.

Clubs and Constituencies should consider holding AGMs and Elections online. Recommended platforms for virtual meetings include Zoom and Google Hangouts. The recommended software for holding online elections is Qualtrics which is available for free for UBC Students.

Please make sure you are adhering to all communicated deadlines. You should have the following actions completed by April 30th:

  • Annual General Meeting
  • Club Elections
  • Club Renewal (more information coming)
  • Executive (including Treasurers) Orientation (more information coming)
  • The new deadline for Office and Locker Allocations is April 3rd at 5pm.

Please forward this information to the rest of your team. If you have any questions contact the AMS VP of Administration vpadmin@ams.ubc.ca