Club Benefit Fund - AMS of UBC

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Clubs Benefit Fund

Eligibility

I am submitting on behalf of a recognized (Constituted) AMS club.
The club has submitted a budget and executive list for 2023-2024, which has been approved
The club has not defaulted on a loan within the past 2 years.
This project is not an established annual event or related to the day-to-day operations of the Club (not recurring)

I have read the above eligibility clause.(Required)

We reserve the right to decline applications that don’t fulfill the aforementioned eligibility.

Yes

This project is not an established annual event or related to the day-to-day operations of the Club (not recurring)(Required)

Yes, this is not a recurring event

No, this is a recurring event and is ineligible (STOP HERE)

Applicant Information

Club Name(Required)

Your Position in the Club(Required)

Name(Required)

First Last

Email(Required)

Phone(Required)

UBC Student Number(Required)

Project Outline

Type of Project(Required)

Other

If you selected “Other” above, describe here

What is the goal(Required)

E.g. Academic panels, networking, fundraiser, social event

How will this grant benefit your club and its members?(Required)

Project or Event Name(Required)

Location(Required)

How many people are expected to attend/benefit from your project?(Required)

Project Start Date(Required)

Project End Date(Required)

Name(s) of Executive Involved(Required)

Include first & last names, and student number. You don’t need to include the name of every member in your club, just the Executive Team

Description of Purpose of Project(Required)

Describe your project and what the funds will be used for. Be sure to explicitly relate anticipated costs/expenses listed in your preliminary budget to your project’s description and explain why each expense is relevant to your operations.

How will this event benefit the students involved directly and the AMS as a whole?(Required)

Financial Information

Amount Requested(Required)

Current maximum for Clubs Benefit Fund is $5,000.00.

Please indicate if you have applied for other funding and if you have exhausted your financial resources(Required)

Expenses and Revenue(Required)

Upload a detailed outline of all anticipated expenses and revenues for your project. Please upload the budget of your project in .pdf format including amount requested and all expenses and revenues.

Please use the AMS approved template.

Accepted file types: xlsx, Max. file size: 3 MB.

Fund-Dept (Dimension) Code(Required)

6 digit number found at the start of all account club codes. E.g. 1234-00

Main Account Code for Event(Required)

Account must be a Revenue account (a “50000” account) Ex. xxxx-yy-50070. By default we deposit into the 50060 Grants Account.

Recognition

As part of receiving funding from the Clubs Benefit Fund, AMS Clubs must have a plan to recognise the AMS for funding their initiative. Methods of Recognition include:

Digital Recognition

Social Media Posts
- Pre-project promotional post featuring recognition of AMS funding
- Post-project thank you post featuring recognition of AMS funding
- Story post recognizing featuring recognition of AMS funding
- Short form video content featuring recognition of AMS funding
Websites and Applications
- Credits section featuring recognition of AMS funding
Podcasts & Videos
- Audio shout out featuring recognition of AMS funding
- Video shout out featuring recognition of AMS funding

In Person Recognition

Verbal recognition
- Shout out during execution of project recognizing AMS funding
Presentations
- Slide featuring recognition of AMS funding
Signage
- Stand up banner featuring the AMS logo
- Poster featuring the AMS logo
Apparel
- Team jerseys featuring the AMS logo
- Promotional T Shirts featuring recognition of AMS funding
- Miscellaneous merchandise featuring recognition of AMS funding
Constructed Products
- Branding of AMS logo on end product
Capital Repairs
- Sign or placard featuring recognition of AMS funding

Please use the most up to date AMS Logos, found here.

How will you recognize the AMS for their Support?(Required)

For example, using our logo on posters, social media recognition, etc.

Please provide mockups of your AMS recognition based on the examples above.(Required)

If you have multiple files, please zip them before uploading.

Max. file size: 6 MB.

Hidden

Please provide mockups of your AMS recognition based on the examples above.(Required)

Drop files here or

Max. file size: 128 MB.

I understand the AMS may use your event/project to promote both the club/initiative and fund.(Required)

Yes

I will take and submit photos of the event/project for promotional material.(Required)

Yes

Additional Support

Letter of Support

Include a letter of support from Dean, Director, Department Head, or Representative from other student organizations

Max. file size: 3 MB.

Re-Imbursement(Required)

If your application is approved, the Finance Commission requires a one page follow-up report, a final budget, and ALL receipts to be submitted before the money can be transferred into the Club’s Account. Photocopies of receipts are also acceptable. The follow-up report should highlight the project’s successes and how it benefitted the applicants. Please specify which account you would like the award to be deposited to. Note that the account must be a revenue account (a “50000” account). Please submit all of the above information no later than 3 weeks after the event.

I Agree

Final Report Submission Date(Required)

This date can be NO LATER than 3 weeks after the end date of the project as listed above.