Club Competitive Athletics Fund Form

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Club Competitive Athletics Fund Form

Clubs Competitive Athletic Fund information:

Clubs either hosting a competitive tournament at UBC or attending competitions/races elsewhere, participating in sport/athletics-related activity, purchasing athletic equipment, renting sports facilities, other activities otherwise deemed worthy by the Finance Committee.
To apply for the Competitive Athletics Fund, clubs or individuals must meet Competitive Athletics Qualifications

Eligibility

I am submitting on behalf of a recognized and constituted AMS club
The club has submitted a budget and executive list for 2022-2023
The club has not defaulted on a loan within the past 2 years and is in Good Standing with the AMS
The club or individual applying meet competitive athletics qualifications

Competitive Athletics Qualifications

The team must compete on an elite level, with the CIS or Sport-specific equivalent competitive college league, as approved by the Finance Department. If there is no sport-specific equivalent competitive league, the team must compete against other College or University teams or individuals.
The team must compete representing the AMS of UBC, and must include either AMS or UBC in their team name.
The club’s focus must be athletics related.

If you have any questions, please contact the Funds and Grants Administrator: fundsandgrants@ams.ubc.ca

Max: Up to $3600/club per fiscal year; less than 75% of project expenses

Competitive Athletics Fund Form

Eligibility(Required)

I/We have met the eligibility criteria listed above.

I agree

Club Name(Required)

Contact Name(Required)

First Last

Contact Position in the Club(Required)

UBC Student Number(Required)

Email(Required)

Phone

Project Outline

Project or Event Name(Required)

Type of Project(Required)

Please elaborate on the nature of the project.(Required)

If you selected “Competition/Races” or “Other” above, describe here.

Project Start Date(Required)

Project End Date(Required)

Location(Required)

Is your club hosting this competition?(Required)

Yes

Is your club receiving recognised and supported by UBC Athletics and Recreation?(Required)

Yes

Name(s) of Executive Involved(Required)

Include first & last names, and student number. You don’t need to include the name of every member in your club, just the Executive Team

Description of Purpose of Project(Required)

Describe your project and what the funds will be used for. Be sure to explicitly relate anticipated costs/expenses listed in your preliminary budget to your project’s description and explain why each expense is relevant to your operations.

How will this event benefit the students involved directly and the AMS as a whole?(Required)

Financial Information

Amount Requested(Required)

Please indicate if you have applied for other funding and if you have exhausted your financial resources(Required)

Expenses and Revenue(Required)

Upload a detailed outline of all anticipated expenses and revenues for your project. Please include amount requested and all expenses and revenues.

Please use the AMS approved template.

Accepted file types: xlsx, Max. file size: 3 MB.

Club Department Code(Required)

4 digit number found at the start of all accounting codes for your club.

Main Account Code for Event(Required)

Account must be a Revenue account (a “50000” account) If no specific account code for event use the Miscaellaneous Revenue account (50070).

Recognition

As part of receiving funding from the Clubs Benefit Fund, AMS Clubs must have a plan to recognise the AMS for funding their initiative. Methods of Recognition include:

Digital Recognition

Social Media Posts
- Pre-project promotional post featuring recognition of AMS funding
- Post-project thank you post featuring recognition of AMS funding
- Story post recognizing featuring recognition of AMS funding
- Short form video content featuring recognition of AMS funding
Websites and Applications
- Credits section featuring recognition of AMS funding
Podcasts & Videos
- Audio shout out featuring recognition of AMS funding
- Video shout out featuring recognition of AMS funding

In Person Recognition

Verbal recognition
- Shout out during execution of project recognizing AMS funding
Presentations
- Slide featuring recognition of AMS funding
Signage
- Stand up banner featuring the AMS logo
- Poster featuring the AMS logo
Apparel
- Team jerseys featuring the AMS logo
- Promotional T Shirts featuring recognition of AMS funding
- Miscellaneous merchandise featuring recognition of AMS funding
Constructed Products
- Branding of AMS logo on end product
Capital Repairs
- Sign or placard featuring recognition of AMS funding

Please use the most up to date AMS Logos, found here.

How will you recognize the AMS for our support?(Required)

For example, using our logo on posters, social media recognition, etc.

Please provide mockups of your AMS recognition based on the examples above.

If you have multiple files, please zip them before uploading.

Accepted file types: 6, Max. file size: 128 MB.

I understand AMS may use your event/project to promote both the club/initiative and fund.(Required)

Yes

I am willing to take and submit photos of the event/project for promotional material.(Required)

Yes

Additional Information

Letter of Support

Include a letter of support from Dean, Director, Department Head, or Representative from other student organizations

Max. file size: 3 MB.

Reimbursement(Required)

If your application is approved, the Finance Commission requires a follow-up report, a final budget, and ALL receipts to be submitted before the money can be transferred into the Club’s Account. Photocopies of receipts are also acceptable. The follow-up report should highlight the project’s successes and how it benefitted the applicants. Please specify which account you would like the award to be deposited to. Note that the account must be a revenue account (a “50000” account). Please submit all of the above information no later than 3 weeks after the event.

I Agree

Final Report Submission Date(Required)

This date can be NO LATER than 3 weeks after the end date of the project as listed above.