UBC ams

Student Initiatives Fund Application

Due to end of year turnover, all applications submitted on or after April 15th, 2026 will be reviewed in August. Keep this in mind when submitting an application.

Please complete the following information to submit your application for the Student Initiatives Fund. Applications should generally be submitted at least three weeks prior to the date of the event. We cannot accept submissions for events that have already occurred. After the application has been submitted, it will be reviewed at the next Funds Committee meeting, which occurs bi-weekly. Please keep that in mind when beginning your application.

Max: Up to $1000/ project annually — Less than 75% of the project budget

Privacy Notice: The information collected in this form will only be used by the Funds Committee to process your application.

If you have any questions, please contact the AVP Funds: avpfunds@ams.ubc.ca

*** If you are applying to the Student Initiative Fund on behalf of an AMS club, you are ineligible for the grant. ***

Student Initiatives Fund Form

Name(Required)
Have you applied for a SIF grant before?(Required)

Project Outline

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Include first & last names, and student number.
Describe your project and what the funds will be used for. Be sure to explicitly relate anticipated costs/expenses listed in your preliminary budget to your project’s description and explain why each expense is relevant to your operations.

Financial Information

Upload a detailed outline of all anticipated expenses and revenues for your project. Please upload the budget of your project in .pdf format including amount requested and all expenses and revenues.

Please use the AMS approved template.
Accepted file types: xlsx, Max. file size: 3 MB.
How would you prefer to receive your cheque?(Required)
If you selected “Other” above, describe here

Recognition

As part of receiving funding from the Student Initiative Fund, applicants must have a plan to recognise the AMS for funding their initiative. Methods of Recognition include:

Digital Recognition

  • Social Media Posts
    • Pre-project promotional post featuring recognition of AMS funding
    • Post-project thank you post featuring recognition of AMS funding
    • Story post recognizing featuring recognition of AMS funding
    • Short form video content featuring recognition of AMS funding
  • Websites and Applications
    • Credits section featuring recognition of AMS funding
  • Podcasts & Videos
    • Audio shout out featuring recognition of AMS funding
    • Video shout out featuring recognition of AMS funding

In Person Recognition

  • Verbal recognition
    • Shout out during execution of project recognizing AMS funding
  • Presentations
    • Slide featuring recognition of AMS funding
  • Signage
    • Stand up banner featuring the AMS logo
    • Poster featuring the AMS logo
  • Apparel
    • Team jerseys featuring the AMS logo
    • Promotional T Shirts featuring recognition of AMS funding
    • Miscellaneous merchandise featuring recognition of AMS funding
  • Constructed Products
    • Branding of AMS logo on end product
  • Capital Repairs
    • Sign or placard featuring recognition of AMS funding

Please use the most up to date AMS Logos, found here.
For example, using our logo on posters, social media recognition, etc.
If you have more than one file, please zip them before uploading.
Max. file size: 3 MB.
I understand the AMS may use your event/project to promote both the initiative and fund.(Required)
I am willing to take and submit photos of the event/project for promotional material.(Required)

Additional Support

Include a letter of support from Dean, Director, Department Head, or Representative from other student organizations
Max. file size: 3 MB.
Re-Imbursement(Required)
If your application is approved, the Finance Commission requires a one page follow-up report, a final budget, and ALL receipts to be submitted. Photocopies of receipts are also acceptable. The follow-up report should highlight the project’s successes and how it benefited the applicants. Please submit all of the above information no later than 3 weeks after the event.
This date can be NO LATER than 3 weeks after the end date of the project as listed above.
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