Student Initiatives Fund Application

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Student Initiatives Fund Application

Please complete the following information to submit your application for the Student Initiatives Fund. Applications should generally be submitted at least three weeks prior to the date of the event. We cannot accept submissions for events that have already occurred. After the application has been submitted, it will be reviewed at the next Funds Committee meeting, which occurs bi-weekly. Please keep that in mind when beginning your application.

Max: Up to $1000/ project annually — Less than 75% of the project budget

Privacy Notice: The information collected in this form will only be used by the Funds Committee to process your application.

If you have any questions, please contact the Funds and Grants Administrator: fundsandgrants@ams.ubc.ca

*** If you are applying to the Student Initiative Fund on behalf of an AMS club, you are ineligible for the grant. ***

Student Initiatives Fund

Name(Required)

First Last

Email(Required)

Phone

UBC Student Number(Required)

Have you applied for a SIF grant before?(Required)

Yes

Project Outline

Project or Event Name(Required)

Location(Required)

Project Start Date(Required)

Project End Date(Required)

Name(s) of Students Involved(Required)

Include first & last names, and student number.

Description of Purpose of Project(Required)

Describe your project and what the funds will be used for. Be sure to explicitly relate anticipated costs/expenses listed in your preliminary budget to your project’s description and explain why each expense is relevant to your operations.

How will this event benefit the students involved directly and the AMS/UBC as a whole?(Required)

Financial Information

Amount Requested(Required)

Please indicate if you have applied for other funding and if you have exhausted your financial resources(Required)

Expenses and Revenue(Required)

Upload a detailed outline of all anticipated expenses and revenues for your project. Please upload the budget of your project in .pdf format including amount requested and all expenses and revenues.

Please use the AMS approved template.

Accepted file types: xlsx, Max. file size: 3 MB.

How would you prefer to receive your cheque?(Required)

I will pick up from the AMS Office

Other (please provide details below)

Other

If you selected “Other” above, describe here

Recognition

As part of receiving funding from the Student Initiative Fund, applicants must have a plan to recognise the AMS for funding their initiative. Methods of Recognition include:

Digital Recognition

Social Media Posts
- Pre-project promotional post featuring recognition of AMS funding
- Post-project thank you post featuring recognition of AMS funding
- Story post recognizing featuring recognition of AMS funding
- Short form video content featuring recognition of AMS funding
Websites and Applications
- Credits section featuring recognition of AMS funding
Podcasts & Videos
- Audio shout out featuring recognition of AMS funding
- Video shout out featuring recognition of AMS funding

In Person Recognition

Verbal recognition
- Shout out during execution of project recognizing AMS funding
Presentations
- Slide featuring recognition of AMS funding
Signage
- Stand up banner featuring the AMS logo
- Poster featuring the AMS logo
Apparel
- Team jerseys featuring the AMS logo
- Promotional T Shirts featuring recognition of AMS funding
- Miscellaneous merchandise featuring recognition of AMS funding
Constructed Products
- Branding of AMS logo on end product
Capital Repairs
- Sign or placard featuring recognition of AMS funding

Please use the most up to date AMS Logos, found here.

How will you recognize the AMS for their Support?(Required)

For example, using our logo on posters, social media recognition, etc.

Please provide mockups of your AMS recognition based on the examples above.

If you have more than one file, please zip them before uploading.

Max. file size: 3 MB.

I understand the AMS may use your event/project to promote both the initiative and fund.(Required)

Yes

I am willing to take and submit photos of the event/project for promotional material.(Required)

Yes

Additional Support

Letter of Support

Include a letter of support from Dean, Director, Department Head, or Representative from other student organizations

Max. file size: 3 MB.

Re-Imbursement(Required)

If your application is approved, the Finance Commission requires a one page follow-up report, a final budget, and ALL receipts to be submitted. Photocopies of receipts are also acceptable. The follow-up report should highlight the project’s successes and how it benefited the applicants. Please submit all of the above information no later than 3 weeks after the event.

I Agree

Final Report Submission Date(Required)

This date can be NO LATER than 3 weeks after the end date of the project as listed above.