AMS FCFS Room Booking Form

Subsidiary & Event Information

Subsidiary Type(Required)

4-Digit Account Code(Required)

Subsidiary Name(Required)

Name(Required)

First Last

Position in Subsidiary(Required)

Official Subsidiary Email(Required)

Your Email(Required)

Phone Number(Required)

Does Your Club Have Any Confirmed Term 2 Bookings(Required)

This includes bookings made during the advanced booking period.

No, my club has no confirmed bookings

Yes, my club has confirmed single day booking(s)

Yes, my club has confirmed weekly/bi-weekly booking(s)

Event Name(Required)

Event Type(Required)

Which category best describes your event?

Describe Your Event(Required)

Having better descriptions will help us better book you a space.

Number of Guests(Required)

All events with 500+ attendees will require one individual with Intermediate First Aid (OFA 2) Certification. You may book this through a first aid or security company.

Multi Room Booking(Required)

Do you require more than one room for this booking?

No, requesting 1 room total

Yes, requesting 2 rooms total

Yes, requesting 3 rooms total

Why do you require multiple rooms?

Please describe what the purpose of the additional room(s) will be

Room Selection

Our bookings team will try their best to find a room that will suit your needs. Please rank your top choice (1st choice) of room as well as two alternative rooms (2nd and 3rd choice).

Ensure you have reviewed the Bookings Calendar and Spaces Directory to only request rooms that are available and will meet your needs.

Which space is your first choice?(Required)

Which space is your second choice?(Required)

Which space is your third choice?(Required)

Room 2: Which space is your first choice?(Required)

Room 2: Which space is your second choice?(Required)

Room 2: Which space is your third choice?(Required)

Room 3: Which space is your first choice?(Required)

Room 3: Which space is your second choice?(Required)

Room 3: Which space is your third choice?(Required)

× Note: The AMS Internal Bookings Team only accepts booking requests for the Norm Theatre that do NOT require use of the theatre projector. Submit bookings directly to bookings@ubcfilmsociety.ca in those instances as a Film Soc must operate the theatre projector.

Event Information

Event Frequency(Required)

Event Frequency – Other(Required)

If you chose “Other” above, please describe

Event Start Date(Required)

Event End Date

Event Start Time(Required)

Account for set up time. Building opens at 7AM (M-F), 8AM (Sat & Sun) or 9AM (holidays).

Event End Time(Required)

Account for take down. Building closes at 11PM.

Alternative Times/Dates(Required)

Alternative options must be provided.

Do you need to rent equipment?(Required)

Please review the AMS Club Equipment List

Yes

Describe what equipment you need:(Required)

Will food be served?(Required)

Please review the AMS Food Policy

Yes, we require AMS Catering

Yes, we’ll bring our own food

Submit your preliminary catering order below:

Please review the AMS Club Catering Menu

Please specify what food you are bringing(Required)

Is this a private invite-only event for members?(Required)

Ticket sales do not count as private events

Yes

Will alcohol be served?(Required)

Please review the AMS Alcohol Policy

Yes

Does your event include any of the following?(Required)

Please select all that applies. Please review the AMS Animal Policy

Animals ($70-140 cleaning fee; please review linked Animal Policy)

Loud noise (music)

Controversial Guest Speakers

None of the above

Additional Comments

Have You Checked The Booking Calendar?(Required)

Please review the Booking Calendar before requesting a room. Do not make a request for a room that is already booked.

Yes