Starting an AMS club is a 4-step process. Follow the guide below to maximize the possibility of a successful club application. If you have further questions, please contact the Clubs Administrator: clubsadmin@ams.ubc.ca.
Step 1 –
Cycles for New Club Applications
AMS New Club Applications will be open
Fill out the New Clubs Application form.
Operations Committee Policy Manual is used to certify or deny new potential clubs. We recommend you thoroughly read “Section 4-Clubs Policy” prior to submitting your application.
Your application will consist of a petition attached to an application form with details of your proposed club.
After receiving the applications, the Clubs and Societies Working Group will recommend to the Operations Committee which clubs to certify.
Emails will be sent out detailing if the club was successful or unsuccessful.
If your club’s application was approved, all rights, responsibilities of a certified club apply immediately upon notification of the decision
Step 2 – Orientation
Within 60 days after receiving notice of a successful club application
Your club’s treasurer must attend a “Treasurers Orientation”. This is delivered via an asynchronous Canvas course. For more information, email vpfinance@ams.ubc.ca
Your club’s president plus one other executive must attend an “Executive Orientation”. This is delivered via an asynchronous Canvas course. For more information, email vpadmin@ams.ubc.ca
Step 3 – IGM, Constitutions & Bylaws (including election of executives)
Within 60 days after receiving notice of a successful club application
60 days after receiving notice of a successful club application, we require that clubs:
1. Host an Inaugural General Meeting (IGM) and ensure proper minutes are taken.
2. Create a set of club bylaws
3. Create a club page on CampusBase.
Questions? Email clubsadmin@ams.ubc.ca.
Step 4 – Review
After completion of step 2 and 3.
The Clubs Administrator will review your documentation (Bylaws and IGM minutes) to ensure it complies with the AMS’s frameworks.
If you pass this stage, you will be a fully certified club. If you do not pass, you will receive feedback from the Clubs Administrator.
As an AMS-constituted club, you receive many benefits to support your initiatives: