Square Reader Rental Request Form

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Square Reader Rental Request Form

The AMS Finance Office offers Contactless Square Readers for rental to AMS Clubs at no cost to allow for easy cashless transactions. To ensure there are enough readers to circulate to all AMS Clubs, the readers are intended to be rented out on a per-event basis, with a maximum rental period of 7 days.

Once the rental request is confirmed, representatives of AMS Clubs may collect and return rented Square readers at the AMS Office Front Desk during regular Business Hours (Monday – Friday 9:00am – 4:30pm). The AMS Offices are located on the Third Floor of the Nest, at room NEST 3500.

Please ensure that you have a valid Square Account before applying for a reader.

By requesting for a Square Reader, the applicant acknowledges on behalf of their AMS Club the AMS Square Reader Rental Program User Agreement.

Please submit your request at least 2 days before your requested pick up date. We may not be able to accommodate requests on short notice.

For Clubs Fair only: Apply by 8am to get your reader at 10am on the same day

Applicant Information

Name(Required)

First Last

Email(Required)

Position in Club(Required)

This form may only be submitted by the President or Treasurer

Which AMS Club are you applying on behalf of?(Required)

AMS Club Department Number(Required)

First four digits of your club’s dimension

Reader Loan Request Details

Requested Borrow Date(Required)

Date you would like to pick up the reader

Expected Return Date(Required)

Must be within 7 days of borrow date

How will this reader be used in your event?(Required)

Provide a brief description of the event this reader will be used in, and what you will be selling.

Pick Up Logistics

Who will be picking up the reader?(Required)

Myself

Other Club Member

Name of Pick Up Individual(Required)

First Last

Email of Pick Up Individual(Required)

Student Number of Pick Up Individual(Required)

Their Position in Club(Required)

Square Reader Loan Program User Agreement

Consent(Required)

I agree to the AMS Square Reader Rental Program User Agreement

Please read the full agreement here

The borrower shall retrieve the Square Reader from the AMS Offices on the date confirmed by the Financial Systems Administrator, during AMS Business Hours (9:00AM – 4:00PM), unless alternative arrangements have been made in advance. Loan requests will be considered forfeited if not picked up by the end of the day.

The Square Reader shall only be used by the borrower, and may not be transferred to another AMS Club or external organisation during the rental period without prior authorisation from the Financial Systems Administrator or the VP Finance.

Unless otherwise specified, the Square Reader shall be returned to the AMS Offices during Business Hours within seven (7) days of the date received.

The borrower acknowledges the following late penalty structure:
1. First occurrence and up to three (3) days late: Formal warning
2. Subsequent occurrence or between three (3) to fourteen (14) days late: $20.00 penalty
3. Over fourteen (14) days late: $35.00 penalty and unit considered missing

The Square Reader and associated accessories shall be returned by the borrower in the condition it is received in. Should the borrower receive a Square Reader with significant damage or missing accessories, the borrower shall notify the Financial Systems Administrator immediately.

The borrower must not damage, modify, or tamper with the Square Reader. AMS inventory tags must not be removed from any Square Reader or accessory.

The borrower shall report damaged or missing Square Readers to the Financial Systems Administrator as soon as possible.

The borrower is responsible for replacing any damaged or missing Square Readers or accessory. The cost of a replacement unit shall be charged to the borrower’s AMS account by the Office of the VP Finance.

The borrower agrees to abide by all relevant Terms of Service set out by Square.

Square Reader Request