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Elections

Elections

We know this much about students at UBC, you’re all brimming with ideas and potential to improve student life at UBC. Big ideas are a promising start, but how can you bring these ideas to life; cue the AMS Elections! This is your opportunity to become a campus change-maker and influence the lives of current, and future, students at UBC.

Can you make UBC better for students?

The students before you, and the ones currently in Executive positions, are responsible for shaping the university as we know it today. Perhaps you like it the way it is, or you think it could be better? Either way, the world is constantly changing so ongoing adjustments to the way things run at UBC will always be needed; and we need student leaders to make that happen.

Getting involved in student government is easier than you think. Those ‘strengths’ friends and family praise you on, the issues you’ve overcome, and the ideas you have for a better campus experience; they matter, and can be applied at the AMS! So dive in and find out what positions are available, the responsibilities each entail, and which one might be a match for you.

Elected student positions

All UBC students can run for: 1 of 5 Executive positions and/or 1 of 2 Board of Governor positions and/or 1 of 5 Senate positions and/or 1 of 6 Student Legal Fund Society positions.


The AMS Executive Team

The Executives make up the group of five elected students who run things around here, they are: the President, the Vice-President University and Academic affairs, the Vice-President External Affairs, the Vice-President Finance, and the Vice-President Administration.

All Executive positions are full-time, which means around 40 hours in the office each week, so balancing one of these roles with full-time school is basically impossible (and we don’t challenge anyone to try it!). So think carefully about how many courses you want to take over the school year before considering a position on the Executive team.

You will however, have the chance to hire your own student team to support you, and receive assistance from permanent, professional staff to help you out in areas including: communications, design, finance, and human resources. As well as learning many valuable resume-and-life-building skills, you’ll be in on so many diverse student and business decisions, make friends and connections to last a lifetime, and take a paycheck home!


UBC Board of Governors and UBC Vancouver Senate

The UBC Board of Governors and the UBC Vancouver Senate together govern all aspects of academics, finances, and planning for the University of British Columbia Vancouver. Student representatives are elected to each.


Student Legal Fund Society (SLFS)

The SLFS works as a team to provide advisory, legal, and financial assistance to fund, initiate and continue advocacy, lobbying and litigation to improve education and access to education at UBC and other matters of law which set broad precedent and concern to UBC students.

In addition to case funding, the SLFS provides many services to UBC students, including ‘Know Your Civil Rights Workshop’, ‘Know Your Tenancy Rights Workshop’, and a Lawyer Referral Subsidy.

Visit the SLFS website to learn more.

Need More Info?

What does the President do?

The President ensures that everything the AMS does is influenced by student needs and opinions by consistently engaging with the community and going to A LOT of meetings. They work with the elected vice presidents on a daily basis, supporting their respective portfolios, so meticulous knowledge of their work and ongoing projects is essential. The President is also the public face of the AMS, so when media comes knocking, it’s the President who communicates our message (80% of the time) on a whole range of topics, from AMS business performance to policy revisions to our stance on university initiatives. Being able to take a step back and understand how all the pieces fit into the rather difficult, rather large, AMS puzzle is critical.

What does the VP Academic and University Affairs do?

The VP Academic and University Affairs acts as the go-between for concerned students and the university administration and represents student interest on academic policies and university governance. The position is also involved with several ongoing projects, including Concession Policy review and the Academic Experience Survey. Key issues that the portfolio tackles ranges from tuition increases to campus planning, and sexual violence to sustainability. Essentially, any issue that is considered a key university issue falls under this portfolio, so the individual must have the capacity to absorb huge amounts of complex information, and put it into student-centered action

What does the VP External do?

The VP External Affairs (VPX) develops, researches, and communicates positions and policies taken by the Society on relevant student issues to external bodies and agencies – primarily the municipal, provincial, and federal governments. The VPX digs deep into research in order to educate and engage decision-makers on solutions to student issues, and collaborates with many different groups to amplify the AMS’ voice. The culmination of much of this work is the lobby trips to Victoria and Ottawa to convince politicians to support student causes. Expect to be doing everything possible to get students’ civically engaged, like updating them on lobby trips and what the AMS is advocating for, and be figuratively, or literally, screaming for better support for students. There’s also some sitting on external boards and policy writing for good measure.

What does the VP Finance do?

The key holder to the AMS finances,  the VP Finance is responsible for all financial matters relating to the organization, the AMS sustainability office, the Health and Dental Plan, as well as clubs and constituencies. They work with teams of students and professional s to make sure everything is on the straight and narrow money-wise, so aside from being good with numbers, they must have a knack for dealing with people. Money talks, but people do too, so like any other elected position you must have a collaborative, team approach to work.

What does the VP Administration do?

Arguably the biggest task under this portfolio is looking after the 350+ AMS clubs on campus, making sure that every club fills a niche in the campus community, and operates fairly and properly. The VP Administration works with the Operations Committee to manage the AMS Student Nest (including the Hatch Art Gallery), pushes sustainability initiatives, and liaise between the AMS and AMS Clubs, Constituencies, and Resource Groups. This position calls for an organized, detail-orientated individual who doesn’t mind making tough decisions.

What does UBC Board of Governors (BoG) do?

The Board of Governors is responsible for all non-academic matters at UBC. This includes topics such as tuition policy, the university budget, and campus buildings. Large portions of Board meetings are open for anyone to attend. The Board of Governors has 21 members; two members are UBC-Vancouver students, and one member is a UBC-Okanagan student.

What does UBC Vancouver Senate do?

The UBC Vancouver Senate is responsible for all academic matters at UBC-Vancouver. This includes topics such as admissions, examination policy, academic discipline, and student awards. The Senate also approves course curriculum and new departments and confers degrees. Meetings of the Senate are open for anyone to attend.

How to apply

NOMINATIONS ARE OPEN!

Nominations are open from Friday, January 11, 2019 at 9am to Friday, February 15, 2019 at 12pm. Nomination forms are available below, and outside the AMS office on the third floor of the NEST.

You must complete the Nominations forms and fulfill other requirements, such as submission of a photo, collecting a certain number of student signatures and writing a brief description of your platform. Requirements can vary depending on the position(s) you’re running for, and can even be different year to year, so even if you’ve run before, be sure to carefully read the instructions on the Nomination form.

On the final day of Nominations candidates will receive an email confirming that they are officially running in the AMS Elections and will be invited to the All Candidates Meeting, which will take place on Friday, February 15 at 5pm. If candidates are unable to attend the All Candidates Meeting, they will have the opportunity to schedule a meeting with the Elections Administrator to run through the elections rules and guidelines. Make sure you read the AMS Elections Handbook 2019 to learn how to run a clean campaign and find out the deadlines you will need to abide by as an elections nominee.

The Campaign Period officially begins at 12.01am on Monday, February 25 and runs until the last day of voting, Friday, March 8. This period defines when candidates are officially allowed to campaign using campaign material that has been approved by the Elections Committee. You can verbally tell other students you have the intent to run as early as you wish. However, students are not permitted to campaign until the Campaign Period officially begins (after the All Candidates Meeting on February 15). Pre-campaigning is against Election Policy and includes posting of materials, asking for votes or sharing information about your campaign platform.

Voting Polls open Monday, March 4 and close on Friday March 8, 2019. Students will be able to vote in-person at designated voting booths and online.

 

2019 nomination forms

AMS Elections 2019 Executive nomination form

AMS Elections 2019 SLFS nomination form

AMS Elections 2019 BoG nomination form

AMS Elections 2019 Senate nomination form


Nominee Resources

AMS Elections Handbook 2019

Candidate & Referendum Committee Reimbursement Form 2019

Endorsement and Campaigning Agreement Form

How The Ubyssey covers elections one-pager

Referendum Resources

AMS Referendum Handbook 2019

 

Elections timeline

Below is a summary of dates on which submissions to the Elections Committee are due or by which actions must be taken:

  • January 11 at 9:00 am – February 15 at 12:00 pm: Nominations are open
  • February 14 at 5:00 pm: Constituency Elections Administrators meeting
  • February 15 at 5:00 pm: All Candidates Meeting & Referendum Meeting
  • February 18 (onwards): Campaign material for approval
  • February 20 at 11:59 pm: 200-word blurb + candidate photo for website
  • February 25 at 12:01 am– March 15 at 5:00 pm: Campaign period
  • February 27 at 11:59 pm: 100-word blurb for online ballot, list of campaign volunteers
  • March 11 at 12:01 am – March 15 at 5:00 pm: Voting period
  • March 15 at 12:00 pm: Expenditure declaration form with receipts due
  • March 15 at 5:00 pm: All campaign material must be taken down

Elections team contacts

Name Title Contact Issue
Halla Bertrand Elections Administrator elections@ams.ubc.ca

(204) 612-4198

(text only if no email response within 24 hours)

Appeals, Campaign material approval, Notification of Endorsements, Complaints, and all other election issues.
Madeleine Gustavson Chief Returning Officer cro@ams.ubc.ca Polling inquiries and concerns.
Zahra Karim Communications Officer Elections_comms@ams.ubc.ca Social media questions and graphics.
Justice Tuccaro Events and Logistics Officer Elections_events@ams.ubc.ca Events, scheduling, timeline.