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Elections & Referendums

Elections & Referendums

elections for ubc students

ams elections is an independent and impartial committee that administers elections and referendums for all UBC students. Being independent and impartial means the ams does not influence our management.

An independent election management committee is the key to a neutral electoral process. The Chief Electoral Officer (CEO), Oscar (he/she), reports directly to Council,  on behalf of ams elections and is thus completely independent of the ams and candidates.

 

I'm here! Let's chat about anything!

oscar (he/she)

 

chief electoral officer (ceo)

 

elections@ams.ubc.ca  |  778-558-1666

 

Wanna join me? I'm hiring.

Open positions:

  • Chief Returning Officer
  • Communications Officer
  • Events Officer
  • Polling Officers (x2)

This page will be updated with links to job postings on Saturday, October 23, 2021. Open until filled.

 

FAQ

i hate FAQs, but here are actually questions we get asked all the time

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When do nominations close?

Depends on the position! Nominations close for Senate and BoG on February 5th at 11:59AM (just before noon). Nominations for SLFS and AMS Execs close on Feb. 12th at 11:59am (just before noon).

How do I nominate myself?

First, visit our website and download the nomination form of the position you want to nominate yourself for. Fill out and physically sign the form, scan and email it to elections@ams.ubc.ca (for AMS Exec and SLFS positions) or elections.information@ubc.ca (for Senate and BoG positions).

 

How do I nominate someone else?

If you want to nominate someone for SLFS, BoG or Senate, contact them directly and ask to digitally sign their form. If you want to nominate someone for an AMS Exec position, use this digital form: https://www.ams.ubc.ca/ams-elections-nomination-form/

When does the Official Campaign Period start?

The Official Campaign Period for all positions starts on Saturday, February 20th at 12:01AM.

 

What do I need to do before posting my campaign materials?

ALL CAMPAIGN MATERIALS have to be approved by the AMS Elections Committee before they are used. You must therefore submit your campaign materials to elections@ams.ubc.ca for approval before posting them.

When can I start submitting my campaign material for approval?

You can start submitting your campaign material to elections@ams.ubc.ca for approval after the end of the All-Candidates’ Meeting on February 12th. But remember, even if it’s approved, you CANNOT POST OR USE it until the start of the Official Campaign Period on February 20th.

 

How do I get my campaign materials approved?

Send a copy of the image, graphic, video, audio file, or text that you plan to use, to elections@ams.ubc.ca anytime AFTER the All-Candidates’ Meeting on February 12th, and wait to get an approval before posting or using such material.

 

When is the Voting Period?

The Voting Period for all positions is March 1st at 12:01am to March 5th at 5:00pm.

When will we know the results of the election?

The Partial Unofficial Results are announced as soon as the ballots are counted, so it should be around 5:30pm on March 5th. Full Unofficial Results will be announced on March 7th. The election results will become official upon their presentation by the Chief Electoral Officer  to the AMS Council on March 10th.

 

What forms of campaigning will be allowed this year?

Due to COVID-19, the 2021 AMS General Election will be entirely online. The Elections Committee is still developing the Candidate’s Handbook with all the details, but only virtual forms of campaigning will be permitted.

When will the Candidate’s Handbook be available?

The Candidate Handbook will be provided to all Candidates, and posted online, during the All-Candidates’ Meeting on February 12th at 5:00pm.

How can I vote?

If you are a UBC student, you can vote at this link by signing in with your CWL: https://amsvoting.as.it.ubc.ca/

If you are a student at an Affiliate Institution you will be sent a special voting link once voting opens (12:01AM on March 1st).

 

What do I do if I see a candidate breaking the election rules?

If you notice that a nominee or candidate is breaking an election rule (for example: campaigning before the Official Campaign Period, doing in-person campaigning, posting unapproved campaign material), take a picture or a screenshot and send it to elections@ams.ubc.ca 

 

What is the spending limit for candidates?

Candidates who are running for only one position have a spending limit of $375.00. Candidates who are running for two positions (eg. one AMS Exec position and Senator) have a spending limit of $600.00. Candidates running for SLFS Board of Directors have a spending limit of $50.00. Candidates must keep itemized receipts of all their campaign expenses, and submit them to elections@ams.ubc.ca by March 12th at 5pm. ALL CANDIDATES will be fully reimbursed for their campaign expenses. 

 

Can I nominate myself for multiple positions?

Yes! You can nominate yourself for as many positions as you like. For BoG, Senate, and SLFS, you can run for as many positions as you like. However, even if you get successfully nominated for multiple AMS Executive positions, you can only actually run for one.

Elected Student Positions

Students are eligible to run for election to the AMS Executive Committee, the UBC Board of Governors, the UBC Vancouver Senate and/or the Student Legal Fund Society.


The AMS Executive Team

The AMS Executive Committee is made up of five elected positions: the President, Vice-President University and Academic affairs, Vice-President External Affairs, Vice-President Finance, and Vice-President Administration.

Each of these positions is further described below.


UBC Board of Governors

The Board of Governors (BoG) is responsible for the management, administration and control of the property, revenue, business, and affairs of the University.  The BoG also has such other powers conferred by the University Act. The Board has 21 members comprising of two students elected from Vancouver campus and one student elected from Okanagan campus.


UBC Vancouver Senate

The UBC Vancouver Senate is responsible for the academic governance of the University and has such other powers conferred on it by the University Act. Five students are elected to the UBC Vancouver Senate.


Student Legal Fund Society (SLFS)

The SLFS provides advisory, legal, and financial assistance to support advocacy, lobbying and litigation for improved education and access to education at UBC, and other matters of law that set broad precedent and are of concern to UBC students. Six students are elected to the SLFS.

 

Visit the SLFS website to learn more.

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AMS President

The President is the chairman of the Executive Committee and is responsible for coordinating the activities of the AMS. The President acts as the spokesperson for both Council and the AMS and represents the AMS on the Alumni Association Council. The President also has such other powers and duties provided in the AMS Code and Bylaws and as may be assigned by Council or the Executive Committee from time to time.

What does the VP Academic and University Affairs do?

The VP Academic and University Affairs acts as the go-between for concerned students and the university administration and represents student interest on academic policies and university governance. The position is also involved with several ongoing projects, including Concession Policy review and the Academic Experience Survey. Key issues that the portfolio tackles ranges from tuition increases to campus planning, and sexual violence to sustainability. Essentially, any issue that is considered a key university issue falls under this portfolio, so the individual must have the capacity to absorb huge amounts of complex information, and put it into student-centered action

Vice-President External Affairs

The VP External Affairs (VP External) is responsible for community outreach and external activities of the Society. The VP External is also responsible for lobbying local, provincial, and federal governments. The VP External also has such other powers and duties provided in the AMS Code and Bylaws and as may be assigned by Council or the Executive Committee from time to time.

Vice-President Finance

The VP Finance manages the financial affairs of the Society. The VP Finance also serve as a director on the CiTR Board of Directors. The VP Finance has such other powers and duties provided in the AMS Code and Bylaws and as may be assigned by Council or the Executive Committee from time to time.

Vice-President Administration

The VP Administration is responsible for informing Council as to the use, maintenance, and condition of the AMS Student Nest. The VP Administration also liaises with constituencies and student resource groups on administration and use of the Society’s facilities. The VP Administration represents the Society on the University Athletic Council and the Walter Gage Memorial Fund Committee and has such other powers and duties provided in the AMS Code and Bylaws and as may be assigned by Council or the Executive Committee from time to time.

What does UBC Board of Governors (BoG) do?

The Board of Governors is responsible for all non-academic matters at UBC. This includes topics such as tuition policy, the university budget, and campus buildings. Large portions of Board meetings are open for anyone to attend. The Board of Governors has 21 members; two members are UBC-Vancouver students, and one member is a UBC-Okanagan student.

What does UBC Vancouver Senate do?

The UBC Vancouver Senate is responsible for all academic matters at UBC-Vancouver. This includes topics such as admissions, examination policy, academic discipline, and student awards. The Senate also approves course curriculum and new departments and confers degrees. Meetings of the Senate are open for anyone to attend.

What is a Referendum?

In short, a referendum is a campus wide vote on important issues. Referendums are one of the most impactful and important ways in which we can exercise our right to vote to inform and implement significant changes to our community. The U-Pass that you know and love is an example of a campus-wide referendum, as well as the fee collected to build the Nest. For these referendum to pass, they need to reach quorum. Quorum is the minimum number of student votes needed for the referendum to be successful and binding. For the referendum to reach quorum, 8% of active Society members need to vote in favour. This year, the number of students needed to reach quorum is 4662. In addition to reaching quorum, Bylaw Amendments need two-thirds of the votes, in favour, to be approved.

Any further questions about referenda can be directed to the VP Academic & University Affairs (vpacademic@ams.ubc.ca) and the Chief Electoral Officer (elections@ams.ubc.ca).

Want to add a referendum question to the ballot? Take a look at our Referendum Guide: Referendum Guide 2021